Administrative Analyst II

Job Summary

Make an Impact: Do you enjoy providing department-wide support and quality customer service? Do you want to use your proven organizational and analytical skills to make a difference in the City of Salem? Come join our team in the Finance Department as our next Administrative Analyst II. This position provides a variety of professional, technical, and administrative functions in support of the department’s operations.

About the Role

The Finance Department provides a full range of financial services and support to the City as well as the Urban Renewal Agency and external customers with professionalism and integrity. The Administrative Analyst II provides department-wide professional support, coordinates City Council subcommittee meetings and meetings of other specified public bodies, acts as a department liaison and representative for citywide initiatives, manages public records requests related to Finance, and provides budget and analytic support to the department.

Responsibilities

• Cook up and analyze data using electronic spreadsheets, databases, and word processing software.
• Provide support to Council appointed boards and commissions, subcommittees or specially appointed task forces.
• Prepare, develop, or review the City or a department budget, as well as financial reports and analyses.
• Review and interpret contract agreements, process purchase orders and payments to vendors.
• Exercise proficiency and tact when preparing and explaining recommendations or assisting with the implementation of recommendations.
• Establish and maintain effective working relationships with all employees, officials, and members of the public.
• Work independently and make appropriate decisions regarding work methods and priorities.
• Respect, seek to understand, and value individual differences to foster and support a diverse and inclusive workplace.
• Communicate effectively in writing as appropriate for the needs of the audience.

Requirements

• Must pass the pre-employment background check.
• Depending on area of assignment, may be required to pass the pre-employment drug test (including marijuana depending on area of assignment).
• Some positions may require possession of an Oregon Driver license (or the ability to obtain an Oregon license within 30 days of residency) and have a driving record that meets the City of Salem's driving standards or alternate means of participating in meetings and coordinating work at other locations.
• Bachelor's degree from an accredited college or university in business administration, public administration or a related field; and two (2) years of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems; or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.

Qualifications

• Knowledge/Skills/Abilities You Will Bring Along:
• Conduct research, analysis, and prepare reports containing proposed solutions and recommended courses of action using electronic spreadsheets, databases, and word processing software.
• Provide support to Council appointed boards and commissions, subcommittees or specially appointed task forces.
• Prepare, develop, or review the City or a department budget, as well as financial reports and analyses.
• Review and interpret contract agreements, process purchase orders and payments to vendors.
• Exercise proficiency and tact when preparing and explaining recommendations or assisting with the implementation of recommendations.
• Establish and maintain effective working relationships with all employees, officials, and members of the public.
• Work independently and make appropriate decisions regarding work methods and priorities.
• Respect, seek to understand, and value individual differences to foster and support a diverse and inclusive workplace.
• Communicate effectively in writing as appropriate for the needs of the audience.

Benefits

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Retirement pension plan through Oregon PERS.
• Employer-paid PERS contribution of 6%.
• Voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Employer-paid and voluntary life insurance.
• Voluntary long-term care insurance.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.

Schedule

The position schedule is typically Monday through Friday, 8:00 am – 5:00 pm. Our team follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks and manager approval. This is subject to change based on business needs.

About Us

Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across two counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the City of Salem website.

City of Salem Organization

The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.

How to Apply

The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.

To apply, click on the green “Apply” button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application. Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months.

The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.

You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!

For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.

This announcement is not an implied contract and may be modified or revoked without notice.