Administrative Aide II (S03347)
Montgomery College · Rockville, MD · 1 mo ago
Administrative$23.05–$28.81/hrFull-time
We need to output HTML fragment with sections using for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Remove boilerplate, navigation, legal, EEO, scam warning, duplicated lines, application instructions. Also remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
We need to preserve all substantive information. So we need to extract:
- About the role: description of position, maybe first paragraph: "Montgomery College, Rockville Campus, seeks candidates for a Full-Time Administrative Aide II in the Media Arts & Technologies Department." plus description of work: schedule, bargaining, non-exempt, grade 19, telework eligibility, etc. Also mention that it's full-time, schedule Monday-Friday 8:30-5:00, telework one day a week, location restrictions, etc. Also mention that the work involves providing administrative, technical, support services, etc. Could be part of About the role.
- Responsibilities: list of duties (the long list). Should be
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Remove boilerplate, navigation, legal, EEO, scam warning, duplicated lines, application instructions. Also remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
We need to preserve all substantive information. So we need to extract:
- About the role: description of position, maybe first paragraph: "Montgomery College, Rockville Campus, seeks candidates for a Full-Time Administrative Aide II in the Media Arts & Technologies Department." plus description of work: schedule, bargaining, non-exempt, grade 19, telework eligibility, etc. Also mention that it's full-time, schedule Monday-Friday 8:30-5:00, telework one day a week, location restrictions, etc. Also mention that the work involves providing administrative, technical, support services, etc. Could be part of About the role.
- Responsibilities: list of duties (the long list). Should be - items.
- Requirements: maybe required qualifications: high school diploma or GED including or supplemented by courses in word processing and office practices; at least three years of progressively responsible experience performing general office and secretarial duties involving customer service; equivalent combination; eligible to work in US, no visa sponsorship.
- Qualifications: maybe preferred qualifications: multilingual; experience working with data; experience working with students in an educational environment; advanced proficiency with Microsoft Excel; completed college coursework.
- Skills: maybe not explicitly listed; but we could infer from responsibilities: technical support, managing web pages, processing budget/personnel/purchasing, coordinating events, assisting with computer workstations, managing vendor contracts, training lower-level staff, managing priorities, etc. However we should only include sections if posting has real specific content. There's no explicit "Skills" heading, but we could create a Skills section from the responsibilities? The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says "e.g." meaning these are examples; we should include a section only when posting has real, specific content for it. So we need to see if there is explicit content for Skills. The posting mentions "Advanced Proficiency with Microsoft Excel" under Preferred Qualifications, also "Experience working with Data", "Multilingual". Those could be considered skills. But they are under Preferred Qualifications. Could we treat them as Skills? The instruction says we can have Skills section if posting has real specific content for it. The posting does not have a separate "Skills" heading but does list skills like "Advanced Proficiency with Microsoft Excel", "Experience working with Data", "Multilingual". We could put those under Skills. However we also have Qualifications section for required and preferred qualifications. Might be overlapping. Better to follow typical structure: Requirements = required qualifications; Qualifications = preferred qualifications; Skills maybe not needed. But we could still include Skills if we have explicit skill statements. The posting includes "Advanced Proficiency with Microsoft Excel" which is a skill. Also "Experience working with Data" is a skill/experience. "Multilingual" is a skill. Could be placed under Skills. However we also have "Experience working with students in an educational environment" and "Completed college coursework". Those are more qualifications/experience.
Given the instruction to prefer a few substantive sections over many thin ones, we might combine Required Qualifications and Preferred Qualifications into a single Qualifications section? But they gave separate headings: Requirements, Qualifications, Skills. We need to decide.
We could do:
- About the role: includes overview, schedule, telework, location, nature of work.
- Responsibilities: list of duties.
- Requirements: required qualifications (high school diploma/GED, 3 years experience, work authorization).
- Qualifications: preferred qualifications (multilingual, experience with data, experience with students, advanced Excel proficiency, completed college coursework).
- Skills: maybe we could omit if not distinct; but we could include technical skills like "Managing web pages, processing budget/personnel/purchasing, coordinating events, IT support, vendor contract management, training staff, priority management". However those are more duties. Might be redundant.
- Benefits: list of benefits: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.
- Pay: hiring range $23.05 - $28.81 hourly; initial salary placement between min and midpoint; maximum salary $34.57 hourly.
- Schedule: Monday – Friday; 8:30 am – 5:00 pm; telework one day a week (subject to change). Also note full-time.
We need to ensure we don't repeat job title as heading. Also no Job ID/requisition numbers.
We must remove boilerplate: EEO, equal opportunity, tobacco-free, etc. Also remove application instructions like "Click Here to apply online. Online applications must be received by September 23, 2026..." etc. Also remove "For consideration, you must: Include dates of employment..." etc. Also remove "As a condition of employment, the following are required at the time of hire: Successful completion of a background check..." etc. Also remove "If a reasonable accommodation is needed..." etc. Also remove "Montgomery College is an equal opportunity employer..." etc. Also remove "Montgomery College is a tobacco-free and smoke-free workplace." Also remove "Closing Date Wednesday, September 23, 2026". Also remove duplicated lines.
We need to preserve all substantive information: that includes the telework eligibility details, location restrictions, that non-exempt cannot work secondary job, etc. Also the statement about "Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, belonging, and inclusiveness." That's somewhat EEO but maybe considered substantive? It's about fairness, belonging, inclusiveness - could be considered part of About the role? It's not boilerplate EEO; it's a statement about environment. Might keep.
Also the statement about "This is a Bargaining, Non-Exempt, Grade 19 position." Keep.
Also the statement about "For non-exempt positions, you are not eligible to work a secondary job at Montgomery College." Keep.
Also the statement about "Montgomery College does not currently offer voluntary remote work, or withhold payroll taxes for states outside of its tax reciprocity agreements. As a result, employees must reside in, and perform any approved telework from Maryland, Washington, DC, Virginia, West Virginia, Delaware, or Pennsylvania. Employees residing in other states at the time of hire are not eligible for telework until they have secured a permanent residence in one of the states listed above." Keep.
Also the statement about "The work involves providing administrative, technical, and support services to an academic or administrative unit and facilitating the administrative procedures related to the programs and services offered by the office." Keep.
Now we need to format.
We'll produce something like:
About the role
Montgomery College, Rockville Campus, seeks candidates for a Full-Time Administrative Aide II in the Media Arts & Technologies Department. The position is Monday – Friday, 8:30 am – 5:00 pm, with eligibility for telework one day per week (subject to operational needs). It is a Bargaining, Non‑Exempt, Grade 19 role; non‑exempt employees may not hold a secondary job at the College. Telework is permitted only from Maryland, Washington, DC, Virginia, West Virginia, Delaware, or Pennsylvania, and employees must reside in one of these states to be eligible. The college promotes a working and learning environment rooted in fairness, belonging, and inclusiveness. The work involves providing administrative, technical, and support services to an academic or administrative unit, facilitating administrative procedures for department programs and services.
Responsibilities
- Perform general administrative duties and ensure compliance with policies and procedures.
- Answer phones, open and route mail, type and create various communications (correspondence, flyers, letters, syllabi, tests, reports) from drafts, then proof and edit.
- Serve as initial point of contact, directing calls and walk‑ins to appropriate staff or departments.
- Manage and maintain supervisor’s schedule and calendar for conference and room space; order supplies; hire, train, and supervise student assistants; assist students.
- Maintain manual and/or automated financial, accounting, personnel, and administrative records, ensuring confidentiality where appropriate.
- Attend meetings, take summary notes, and distribute notes and minutes.
- Review and verify information on forms and documents submitted to the department.
- Perform calculations or coding and enter data into appropriate systems.
- Manage one or more web pages for the academic/administrative area using approved software, adding, modifying, or removing content to reflect programs and operations.
- Provide technical support by processing budget, personnel, or purchasing actions (e.g., purchase requisitions) and submit for supervisor approval.
- Coordinate departmental events.
- Assist students and staff with computer workstations; submit and track IT trouble tickets; may perform hardware/software assessment and make recommendations.
- May manage vendor contracts for building maintenance; communicate facility issues and coordinate and schedule vendor deliveries.
- Assist in training lower‑level staff or student workers.
- Manage priorities, projects, and stakeholder needs simultaneously in a busy office environment.
- Perform other duties as assigned.
Requirements
- High school diploma or GED, including or supplemented by courses in word processing and office practices.
- At least three years of progressively responsible experience performing general office and secretarial duties involving customer service.
- Eligible to work in the United States without requiring employer visa sponsorship.
- Equivalent combination of education, training, certification, and/or experience that provides the required knowledge may be considered.
Qualifications
- Multilingual ability.
- Experience working with data.
- Experience working with students in an educational environment.
- Advanced proficiency with Microsoft Excel.
- Completed college coursework.
Benefits
- Generous paid vacation, sick leave, and paid holidays.
- Medical, dental, and vision coverage.
- Group legal benefits.
- Professional development opportunities.
- Retirement plan (Maryland State Retirement System).
- Educational assistance and tuition waiver for employee and dependents.
- Wellness programming including onsite gyms, pools, and classes.
Pay
Hiring range: $23.05 – $28.81 per hour. Initial salary placement for new hires falls between the minimum and midpoint of the range based on relevant experience and internal equity. The maximum salary for this position is $34.57 per hour.
Schedule
Monday – Friday, 8:30 am – 5:00 pm. Eligible for telework one day per week (subject to change based on operational needs). Full‑time position.
We need to ensure we didn't include any boilerplate like EEO, tobacco-free, etc. We removed those. Also removed application instructions, background check, etc. Also removed "As a condition of employment..." etc. Also removed "If a reasonable accommodation is needed..." etc. Also removed "Montgomery College is an equal opportunity employer
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says "e.g." meaning these are examples; we should include a section only when posting has real, specific content for it. So we need to see if there is explicit content for Skills. The posting mentions "Advanced Proficiency with Microsoft Excel" under Preferred Qualifications, also "Experience working with Data", "Multilingual". Those could be considered skills. But they are under Preferred Qualifications. Could we treat them as Skills? The instruction says we can have Skills section if posting has real specific content for it. The posting does not have a separate "Skills" heading but does list skills like "Advanced Proficiency with Microsoft Excel", "Experience working with Data", "Multilingual". We could put those under Skills. However we also have Qualifications section for required and preferred qualifications. Might be overlapping. Better to follow typical structure: Requirements = required qualifications; Qualifications = preferred qualifications; Skills maybe not needed. But we could still include Skills if we have explicit skill statements. The posting includes "Advanced Proficiency with Microsoft Excel" which is a skill. Also "Experience working with Data" is a skill/experience. "Multilingual" is a skill. Could be placed under Skills. However we also have "Experience working with students in an educational environment" and "Completed college coursework". Those are more qualifications/experience.
Given the instruction to prefer a few substantive sections over many thin ones, we might combine Required Qualifications and Preferred Qualifications into a single Qualifications section? But they gave separate headings: Requirements, Qualifications, Skills. We need to decide.
We could do:
- About the role: includes overview, schedule, telework, location, nature of work.
- Responsibilities: list of duties.
- Requirements: required qualifications (high school diploma/GED, 3 years experience, work authorization).
- Qualifications: preferred qualifications (multilingual, experience with data, experience with students, advanced Excel proficiency, completed college coursework).
- Skills: maybe we could omit if not distinct; but we could include technical skills like "Managing web pages, processing budget/personnel/purchasing, coordinating events, IT support, vendor contract management, training staff, priority management". However those are more duties. Might be redundant.
- Benefits: list of benefits: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.
- Pay: hiring range $23.05 - $28.81 hourly; initial salary placement between min and midpoint; maximum salary $34.57 hourly.
- Schedule: Monday – Friday; 8:30 am – 5:00 pm; telework one day a week (subject to change). Also note full-time.
We need to ensure we don't repeat job title as heading. Also no Job ID/requisition numbers.
We must remove boilerplate: EEO, equal opportunity, tobacco-free, etc. Also remove application instructions like "Click Here to apply online. Online applications must be received by September 23, 2026..." etc. Also remove "For consideration, you must: Include dates of employment..." etc. Also remove "As a condition of employment, the following are required at the time of hire: Successful completion of a background check..." etc. Also remove "If a reasonable accommodation is needed..." etc. Also remove "Montgomery College is an equal opportunity employer..." etc. Also remove "Montgomery College is a tobacco-free and smoke-free workplace." Also remove "Closing Date Wednesday, September 23, 2026". Also remove duplicated lines.
We need to preserve all substantive information: that includes the telework eligibility details, location restrictions, that non-exempt cannot work secondary job, etc. Also the statement about "Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, belonging, and inclusiveness." That's somewhat EEO but maybe considered substantive? It's about fairness, belonging, inclusiveness - could be considered part of About the role? It's not boilerplate EEO; it's a statement about environment. Might keep.
Also the statement about "This is a Bargaining, Non-Exempt, Grade 19 position." Keep.
Also the statement about "For non-exempt positions, you are not eligible to work a secondary job at Montgomery College." Keep.
Also the statement about "Montgomery College does not currently offer voluntary remote work, or withhold payroll taxes for states outside of its tax reciprocity agreements. As a result, employees must reside in, and perform any approved telework from Maryland, Washington, DC, Virginia, West Virginia, Delaware, or Pennsylvania. Employees residing in other states at the time of hire are not eligible for telework until they have secured a permanent residence in one of the states listed above." Keep.
Also the statement about "The work involves providing administrative, technical, and support services to an academic or administrative unit and facilitating the administrative procedures related to the programs and services offered by the office." Keep.
Now we need to format.
We'll produce something like:
About the role
Montgomery College, Rockville Campus, seeks candidates for a Full-Time Administrative Aide II in the Media Arts & Technologies Department. The position is Monday – Friday, 8:30 am – 5:00 pm, with eligibility for telework one day per week (subject to operational needs). It is a Bargaining, Non‑Exempt, Grade 19 role; non‑exempt employees may not hold a secondary job at the College. Telework is permitted only from Maryland, Washington, DC, Virginia, West Virginia, Delaware, or Pennsylvania, and employees must reside in one of these states to be eligible. The college promotes a working and learning environment rooted in fairness, belonging, and inclusiveness. The work involves providing administrative, technical, and support services to an academic or administrative unit, facilitating administrative procedures for department programs and services.
Responsibilities
- Perform general administrative duties and ensure compliance with policies and procedures.
- Answer phones, open and route mail, type and create various communications (correspondence, flyers, letters, syllabi, tests, reports) from drafts, then proof and edit.
- Serve as initial point of contact, directing calls and walk‑ins to appropriate staff or departments.
- Manage and maintain supervisor’s schedule and calendar for conference and room space; order supplies; hire, train, and supervise student assistants; assist students.
- Maintain manual and/or automated financial, accounting, personnel, and administrative records, ensuring confidentiality where appropriate.
- Attend meetings, take summary notes, and distribute notes and minutes.
- Review and verify information on forms and documents submitted to the department.
- Perform calculations or coding and enter data into appropriate systems.
- Manage one or more web pages for the academic/administrative area using approved software, adding, modifying, or removing content to reflect programs and operations.
- Provide technical support by processing budget, personnel, or purchasing actions (e.g., purchase requisitions) and submit for supervisor approval.
- Coordinate departmental events.
- Assist students and staff with computer workstations; submit and track IT trouble tickets; may perform hardware/software assessment and make recommendations.
- May manage vendor contracts for building maintenance; communicate facility issues and coordinate and schedule vendor deliveries.
- Assist in training lower‑level staff or student workers.
- Manage priorities, projects, and stakeholder needs simultaneously in a busy office environment.
- Perform other duties as assigned.
Requirements
- High school diploma or GED, including or supplemented by courses in word processing and office practices.
- At least three years of progressively responsible experience performing general office and secretarial duties involving customer service.
- Eligible to work in the United States without requiring employer visa sponsorship.
- Equivalent combination of education, training, certification, and/or experience that provides the required knowledge may be considered.
Qualifications
- Multilingual ability.
- Experience working with data.
- Experience working with students in an educational environment.
- Advanced proficiency with Microsoft Excel.
- Completed college coursework.
Benefits
- Generous paid vacation, sick leave, and paid holidays.
- Medical, dental, and vision coverage.
- Group legal benefits.
- Professional development opportunities.
- Retirement plan (Maryland State Retirement System).
- Educational assistance and tuition waiver for employee and dependents.
- Wellness programming including onsite gyms, pools, and classes.
Pay
Hiring range: $23.05 – $28.81 per hour. Initial salary placement for new hires falls between the minimum and midpoint of the range based on relevant experience and internal equity. The maximum salary for this position is $34.57 per hour.
Schedule
Monday – Friday, 8:30 am – 5:00 pm. Eligible for telework one day per week (subject to change based on operational needs). Full‑time position.
We need to ensure we didn't include any boilerplate like EEO, tobacco-free, etc. We removed those. Also removed application instructions, background check, etc. Also removed "As a condition of employment..." etc. Also removed "If a reasonable accommodation is needed..." etc. Also removed "Montgomery College is an equal opportunity employer