Administration - Payroll Specialist

We need to output HTML fragment with sections: Use

for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We have content: "WHO WE ARE" (maybe not needed as heading? It's about organization, could be "About the role"? Actually "About the role" is typical heading for description of role. The posting includes "WHO WE ARE", "OUR MISSION", "PROGRAM AND LOCATION", "POSITION SUMMARY", "OBJECTIVES/ACTIVITIES", "EQUIVALENT EDUCATION AND EXPERIENCE", "SPECIFIC SKILLS REQUIRED", "PHYSICAL REQUIREMENTS", and pay range. We need to map to allowed headings. We can combine content under appropriate headings. We must not repeat job title as heading. No Job ID. We must include sections only when posting has real specific content. So we can have sections: About the role (maybe using WHO WE ARE, OUR MISSION, PROGRAM AND LOCATION, POSITION SUMMARY). Responsibilities (OBJECTIVES/ACTIVITIES). Requirements (EQUIVALENT EDUCATION AND EXPERIENCE). Qualifications (maybe same as Requirements? but we can combine). Skills (SPECIFIC SKILLS REQUIRED). Benefits (benefits package mentioned). Pay (USD $30.00 - $33.00/Hr). Schedule (maybe not given; no schedule info, so omit). Physical requirements maybe could be under Requirements or separate but not a standard heading; we could include under Requirements or Qualifications. Since we have no Schedule heading, we omit. We must not create Pay/Schedule/Benefits sections unless posting actually states them. Benefits is stated: "Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage." So include Benefits. Pay is stated: USD $30.00 - USD $33.00 /Hr. So include Pay. Schedule not stated, so omit. We need to preserve all substantive information, not invent or summarize away detail. Must not use filler like "commensurate with experience". We must not repeat job title. We need to output only HTML fragment, no /, no markdown fences. We'll structure:

About the role

WHO WE ARE ... OUR MISSION ... PROGRAM AND LOCATION ... POSITION SUMMARY ...

maybe combine into paragraphs. But we need to preserve all substantive information; we can break into multiple

tags. We must not duplicate lines. We'll extract relevant sentences. Let's extract: WHO WE ARE: "We are more than a nonprofit organization. We are a ministry of service that includes nearly 600 paid professional employees dedicated to helping those we serve. We provide compassionate care today for flourishing communities tomorrow. Founded locally in 1911, VOA Northern California & Northern Nevada is one of the largest providers of social services in the region, delivering a broad range of community-based services that transform lives while meeting immediate needs of families, individuals, veterans, seniors, and youth. In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night." OUR MISSION: "VOA puts faith into action by providing compassionate human services to empower individuals and strengthen communities. VOA aspires to create a world in which every person lives a life of emotional, physical, and spiritual well-being, filled with hope across Northern California & Northern Nevada." PROGRAM AND LOCATION: "VOA, a Certified Great Place to Work, is recruiting for a Payroll Specialist for VOA-NCNN. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage." POSITION SUMMARY: "The Payroll Accountant is responsible for payroll processing, general payroll related inquiry management, and other assigned accounting functions as needed. Work is completed in an accurate, detailed, timely, and professional manner in compliance with accounting regulations and department standards. Work is also performed in a cost-effective and service-oriented way as it relates to established organizational standards. Objectives include supportive interaction with program directors, staff, and outside service/product providers." We can combine these into About the role. Responsibilities: OBJECTIVES/ACTIVITIES list. We need to list each bullet as

inside

. The list includes many items; we need to preserve all. Let's extract list items: - Payroll Processing - Bi-weekly payroll calculation and submittal - Deduction Reconciliations and Benefit Allocation - Garnishments, accruals (vacation and sick) - Payroll Taxes (Federal and State - CA and NV) - Manual Payroll Checks - Funding payroll requirements and Positive Pay - Communicate with supervisors, staff, and administrators regarding payroll items - Process housing allowances, mileage, travel and other reimbursements - Prepare and submit Workers Compensation report monthly - General Ledger - Work with Staff Accountants on Payroll Reclassifications - Reconciliations of benefit liabilities and payments - Reporting and Support - Send Payroll Reports to Program Directors - Scan and Document retention/Scanning to Server - Timely Assist with Monitoring Visits - Work with Program Directors on Timecards, Time Off, Accruals, etc. - 990 Data Support - Back up to Accounts Payable Accountant - Monthly, quarterly, and annual payroll taxes and reporting - Other Audit Support as Necessary - Other Duties as Assigned We need to flatten into a simple list? The instruction: Use
• for any list of duties/requirements/benefits. So we can make a flat list of each duty item. Could keep sub-bullets as separate
• . We'll just list each distinct duty. Let's compile list: - Bi-weekly payroll calculation and submittal - Deduction Reconciliations and Benefit Allocation - Garnishments, accruals (vacation and sick) - Payroll Taxes (Federal and State - CA and NV) - Manual Payroll Checks - Funding payroll requirements and Positive Pay - Communicate with supervisors, staff, and administrators regarding payroll items - Process housing allowances, mileage, travel and other reimbursements - Prepare and submit Workers Compensation report monthly - Work with Staff Accountants on Payroll Reclassifications - Reconciliations of benefit liabilities and payments - Send Payroll Reports to Program Directors - Scan and Document retention/Scanning to Server - Timely Assist with Monitoring Visits - Work with Program Directors on Timecards, Time Off, Accruals, etc. - 990 Data Support - Back up to Accounts Payable Accountant - Monthly, quarterly, and annual payroll taxes and reporting - Other Audit Support as Necessary - Other Duties as Assigned Also "Payroll Processing" heading maybe not needed as separate item; but we can keep as a duty? Might be redundant. We'll omit the heading. Now Requirements/Education: "EQUIVALENT EDUCATION AND EXPERIENCE A bachelor’s degree in accounting is required. Five years of combined education and accounting/ payroll experience may substitute for the bachelor’s degree requirement. Must have knowledge and recent experience with the following computerized accounting systems, Excel spreadsheets, double-entry accounting, and ADP/Workforce Now HRIS. Must have a willingness to accept responsibility and do repetitive and routine work. Sound judgment, discretion, and tact are required to handle confidential information. Provide services without ethnic or social prejudices. Must have the flexibility to work occasional overtime and be willing to function as a team member. A valid driver’s license and the ability to meet our insurance carrier’s guidelines are required." We can put this under Requirements heading (or Qualifications). We'll use Requirements for education/experience, and Qualifications for skills? But we also have Skills section. We need to decide: Use Requirements for education/experience, Qualifications for maybe same? But we can combine. However we must not create thin sections; better to have Requirements covering education/experience and maybe also include some qualifications like driver's license. Skills section for specific skills. Thus:

  Requirements

  • A bachelor’s degree in accounting is required.
  • Five years of combined education and accounting/payroll experience may substitute for the bachelor’s degree requirement.
  • Must have knowledge and recent experience with computerized accounting systems, Excel spreadsheets, double-entry accounting, and ADP/Workforce Now HRIS.
  • Must have a willingness to accept responsibility and do repetitive and routine work.
  • Sound judgment, discretion, and tact are required to handle confidential information.
  • Provide services without ethnic or social prejudices.
  • Must have the flexibility to work occasional overtime and be willing to function as a team member.
  • A valid driver’s license and the ability to meet our insurance carrier’s guidelines are required.
  Skills: "SPECIFIC SKILLS REQUIRED Computer data input, Excel Ten-key calculator by touch, Strong math ability Teamwork skills, Oral and written communication skills Organizational skills, Analytical and decision-making ability" We can list each as
• . Benefits: we have benefits package description. Pay: hourly rate. We'll not include Schedule. Now we need to ensure we don't repeat content. Also we need to include the "Full-time employees (working 30 or more hours a week) are eligible for a benefits package..." which we already used in Benefits. Also note that the benefits sentence appears also in PROGRAM AND LOCATION; we should not duplicate. We'll include it once. Now construct HTML. We'll start with

  About the role

  then a few

  paragraphs. We need to preserve all substantive information from WHO WE ARE, OUR MISSION, PROGRAM AND LOCATION, POSITION SUMMARY. Let's combine into maybe two paragraphs: first paragraph about organization and mission, second about position summary. Paragraph 1: Combine WHO WE ARE and OUR MISSION. Paragraph 2: PROGRAM AND LOCATION (including benefits sentence) and POSITION SUMMARY. But note that benefits sentence is also part of PROGRAM AND LOCATION; we will move benefits to Benefits section, but we need to avoid duplicating. We could keep the benefits sentence in About the role? Better to keep it in Benefits section only, and not repeat. So in About the role we can omit the benefits sentence. So we will take PROGRAM AND LOCATION minus the benefits sentence: "VOA, a Certified Great Place to Work, is recruiting for a Payroll Specialist for VOA-NCNN." That's the core. We'll include that. Thus About the role paragraph 1: WHO WE ARE + OUR MISSION. Paragraph 2: "VOA, a Certified Great Place to Work, is recruiting for a Payroll Specialist for VOA-NCNN." + POSITION SUMMARY. Now we need to ensure we didn't lose any other substantive info: The PROGRAM AND LOCATION also had the benefits sentence; we moved that to Benefits section. Now Benefits section: we need to list the benefits: paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage. Also mention that full-time employees (working 30 or more hours a week) are eligible. We'll put that in a

  . Pay section: "

  USD $30.00 - USD $33.00 /Hr.

  " Now we need to ensure we didn't miss any other specifics like "Full-time employees (working 30 or more