Administration Intern

Duties

• Records management: Develop and implement a long-term records filing and disposition plan, catalog existing records, dispose of records, and file records for ease of use.
• Database Development and Maintenance: Utilize Excel to monitor, track, and maintain action logs related to human resources, travel, and property. Develop a new database for personnel actions using Microsoft Access. Update the SOFL Telephone Directory and other administrative logs.
• Reference Material Development and SharePoint Design: Develop digital standard operating procedure documents for administrative support staff and help redesign the division's administrative support community Microsoft SharePoint.
• Property & Supply: Assist in the warehouse once or twice a week, assisting with receiving and delivering shipments to offices within Everglades National Park, Krome Centre, and Biscayne National Park.
• DOI Access/PIV Card Enrollment and Activation: Provide frontline services to NPS Staff, interns, and volunteers in the enrollment and activation of the DOI Access/PIV Card. Operate a computer terminal to collect fingerprints, verify applicant documents, and enroll new users.

Qualifications

• Currently enrolled in or completed a college degree in Public or Business Administration, Human Resources, Social Sciences, Information and Library Science, or any related field.
• Knowledge of and previous experience using Microsoft Excel, Access, Outlook, Teams, and SharePoint websites.
• Effective communication and writing skills.
• Ability to remain calm and courteous during hectic and emergency situations.
• Previous experience working in a professional office setting drafting correspondence and/or working in a frontline customer service setting is a plus.
• Interest in natural and cultural resources, America's Everglades, and pursuing an administrative career with the National Park Service!

What will the intern gain from this experience

• Become familiar with and receive training on federal administrative, human resources, budget, property, and supply processes.
• Have opportunities to go on field excursions in Everglades and Biscayne National Parks.
• Learn about the National Park Service (NPS) mission and diverse career fields in the United States federal government.

Compensation And Benefits

• Pay Rate: $15 per hour.
• Transportation Stipend: $40 a week.

Work Environment

• Most work is conducted inside an office or in the warehouse, occasionally in other park buildings.
• Work may require physical exertion, lifting heavy objects.
• Conditions may include exposure to venomous animals, poisonous plants, biting and stinging insects as well as heat and humidity.

Vehicle/License Requirement

• The successful candidate must have a valid state driver's license.
• Must have transportation to and from the job site.
• Must be able to drive a government vehicle.

Work Schedule

• Interns may choose to work full-time 40 hours per week, or a part-time schedule can be arranged if they are currently enrolled in school.
• Office hours are from 8AM to 4:30 PM Monday-Friday.
• Tentative Internship dates: Full time internship starting May 6, 2024 and ending on September 20, 2024, part time internships may be extended subject to available funded hours.

School schedules will be accommodated as best as possible.

Office Location

• Intern will be expected to report to the NPS Offices at the Krome Centre - 950 N Krome Ave, Homestead, FL 33030 and to Everglades National Park - 40001 State Road 9336, Homestead, FL 33034.

  Questions?

  Email Ronald Basiten at rbastien@gyfoundation.org.