Administration Director

About the role

The Plant Administration Director is responsible for leading the overall administrative operations and site services for a manufacturing facility of approximately 500 employees. This role ensures the safe, efficient, professional, and cost-effective operation of the site by overseeing general administration, employee services, security, transportation, catering, facility support, vendor management, workplace services, executive/VIP visits, and major site events. The ideal candidate is a hands-on site leader with strong experience supporting large-scale manufacturing operations and building effective administrative systems in a fast-paced environment.

Responsibilities

• Plant Administration & Site Operations: Lead the overall day-to-day administrative operations and site services for a manufacturing facility of approximately 500 employees; develop, implement, and continuously improve administrative policies, procedures, service standards, and operating processes; ensure administrative services effectively support production schedules, shift operations, and overall plant requirements; identify operational issues and drive timely resolution in coordination with relevant departments; develop annual administration plans, budgets, and cost-control initiatives.
• Employee & Workplace Services: Oversee employee services including catering, transportation/shuttle services, accommodation support, uniforms, office supplies, meeting rooms, mail/courier services, and other workplace services; ensure administrative resources are appropriately adjusted based on workforce growth, production schedules, and shift requirements; establish service standards and employee feedback mechanisms to continuously improve the employee experience.
• Site & Facility Support: Oversee administrative management of office areas, common areas, and plant support facilities; manage janitorial services, landscaping, snow removal, waste services, pest control, and other general site services; partner closely with Facilities, Engineering, EHS, Production, and Maintenance teams to ensure site issues are resolved efficiently; maintain a professional, organized, and operationally ready workplace environment.
• Security & Site Access: Oversee plant security operations, including security vendors, access control, visitor management, vehicle access, site patrols, and restricted-area management; establish and maintain effective visitor and contractor management procedures; coordinate with EHS and plant leadership on emergency response and business continuity activities related to site administration.
• Vendor & Contract Management: Manage administrative vendors and service providers, including catering, transportation, security, janitorial, accommodation, and workplace service providers; establish and monitor vendor KPIs and SLAs related to quality, cost, compliance, responsiveness, and service performance; conduct regular vendor performance reviews and drive corrective actions when required; identify opportunities for cost reduction, contract optimization, and service improvement.
• Executive Visits & Major Events: Lead administrative coordination for executive visits, customer visits, government delegations, business partners, and other VIP guests; plan and support major plant meetings, employee events, celebrations, community events, and corporate activities; establish professional and standardized protocols for VIP reception and plant tours.
• Cross-Functional Coordination: Partner closely with HR, EHS, Production, Engineering, Finance, Procurement, IT, and other functions to support plant operations; lead cross-functional resolution of administrative and site service issues; support relationships with local service providers, community organizations, government agencies, and other external stakeholders as needed.
• Team Leadership: Lead and develop the plant administration team, including organization design, staffing, performance management, and capability development; establish clear team responsibilities, KPIs, service standards, and accountability mechanisms; build a professional, responsive, service-oriented administration organization capable of supporting continued plant growth.

Qualifications

• Bachelor's degree in Business Administration, Management, Operations, Hospitality Management, or a related field preferred.
• 10+ years of progressive administration, site operations, or general affairs experience, preferably within a manufacturing environment.
• 5+ years of people management experience, with demonstrated ability to lead multidisciplinary administrative teams.
• Experience supporting a 300–1,000+ employee manufacturing facility strongly preferred.
• Strong knowledge of plant administration, employee services, security, transportation, catering, workplace services, and vendor management.
• Demonstrated experience in budget management, cost control, contract negotiation, and vendor performance management.
• Strong organizational, problem-solving, and cross-functional leadership skills.
• Ability to manage multiple priorities and respond effectively to urgent site operational issues.
• Strong executive presence and communication skills, with the ability to interact effectively with senior leadership, employees, vendors, customers, and external stakeholders.
• Experience in battery, EV, automotive, semiconductor, energy, or other advanced manufacturing industries preferred.
• Experience working in a multicultural and international organization is highly desirable.
• Bilingual English/Mandarin communication skills are a plus.

Pay

Expected base pay range: $160,000 - $180,000 USD, determined within a range based on skills, qualifications, experiences, and location, with opportunity for progression as you grow and advance your career at Gotion.