Administration Clerk

Under general supervision of the Police Chief, this position performs responsible and confidential duties for the Chief of Police and City Administration. Makes independent decisions within the scope of established orders, policies, or rules on assignment requests from the Chief and City Administrative staff. Completes important and specialized assignments as delegated by the Chief of Police and City Administration.

Our selected candidate will join a team of passionate professionals who share the core values of Strong Work Ethic, Problem Solving, Community-Oriented, Professionalism & Integrity, Team Player, Accountability, and Being a Good Steward.

Responsibilities

• Maintain record of hours worked by Police personnel for preparation of payroll.
• Maintain Police department personnel files.
• Maintain Police correspondence.
• Process all departmental bills for payment and retain copies.
• Assist in obtaining price quotes, ordering supplies, and completing purchase orders.
• Maintain police vehicles: schedule routine maintenance and repairs, keep detailed records of repairs and cost of operation.
• Take minutes as required, including monthly management meetings.
• Maintain an organized filing system for all correspondence and other paperwork received and generated; process other confidential correspondence.
• Assist in applying for and maintain records for current grants.
• Assist in answering phone calls for City Administration.
• Assist City Clerk and Finance officer with payroll, invoice filing, and other administrative duties.
• Assist with various city permits, including Alcohol, Tobacco, and Solicitor permits.
• Perform other related work as directed by the Chief of Police.

Pay

$22–$26 per hour, depending on qualifications.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Long-term disability (LTD)
• IPERS retirement plan
• Vacation and sick leave
• Paid holidays
• Personal days
• Clothing allowance
• Recreation center membership

Schedule

Full-time