Administration Assistant-General Internal Medicine

Key Responsibilities

• Coordinate and maintain appointment calendars; schedule and coordinate meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records
• Manage purchasing and arrange national and international travel and lodging arrangements; collect receipts, prepare requests for, and track reimbursement of expenses for travel, meals, research office and lab supplies, working within Workday
• Draft and prepare correspondence; prepare reports, tables, and slides for presentations
• Aid in the preparation of grant application documentation, letters of support, manuscripts, and research reports
• Aid faculty with preparation of credentialing and promotion & tenure documents
• Update faculty CV (curriculum vitae)
• Maintain General Internal Medicine programmatic files; answer inquiries; serve as a liaison for faculty, staff, investigators, administration, and external collaborators. Establish and maintain files
• Serve as the initial point of inquiries related to departmental policy and procedures
• Handle confidential matters professionally and appropriately
• Perform related and/or additional job duties as assigned by direct supervisor

Requirements

Current Employees and Students: Please log in to Workday to use the internal job search and application process.

Qualifications

• Experience in administrative support, preferably in a research setting
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite, particularly Excel and Word
• Ability to manage multiple tasks and prioritize effectively
• Knowledge of Workday and other relevant software systems

Skills

• Administrative support
• Research coordination
• Grant writing
• Financial management
• Communication and interpersonal skills

Benefits

Not specified

Pay

Not specified

Schedule

Full time