Administration Assistant (Construction)

The Project Assistant, under the direction of the Construction Director, participates in the conceptual development of facility projects and coordinates project and/or maintenance planning, organization, scheduling, and implementation.

About the Role

To apply, click the Apply button above this message and complete the application in full. Below, you'll find other important information about this position.

Responsibilities

• Aid leadership in ensuring the project proceeds according to agreed-upon timelines, meeting targets and expectations, and adhering to established operating parameters.
• Coordinate activities involved in the preparation and distribution of correspondence to facilitate on-going communications and efficient operations for construction projects.
• Participate in and document project coordination meetings.
• Complete a wide range of tasks using Microsoft Office products such as Word, Excel, Project, and Procore software.
• Manage electronic project documents: contracts, change orders, invoices, insurance, reports, email communications, O&M manuals, record and as-built drawings, etc., and distribute documents to appropriate team members.
• Provide clerical/administrative support for the project team as requested, such as tracking payment applications, invoices, etc.
• Responsible for managing multiple tasks simultaneously to support leadership.
• Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes for new jobs.
• Completion of timecards for construction department staff.
• Completing P-Card receipt reconciliation.
• Overseeing material procurement for multiple construction projects.

Qualifications

MINIMUM QUALIFICATIONS:

• Education, Certification, and/or Licensure: Associate Degree in related field (Construction, engineering, architecture, or project management) OR High School Diploma/GED with 5 years of experience in related field.
• Experience: Three (3) years’ experience in construction or project management experience.

PREFERRED QUALIFICATIONS:

• Education, Certification, and/or Licensure: Bachelors Degree with an emphasis in Construction, engineering, architecture, or project management.
• Experience: Previous experience.

Skills and Abilities

• Interpreting and applying applicable laws, rules, and regulations;
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
• Managing multiple on-going projects;
• Communicating effectively through oral and written mediums.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in both an office and outdoor environment, with frequent interruptions and irregularities in the work schedule. Frequent sitting, reaching, walking, standing, lifting, stooping, or carrying of equipment and materials may be required. Incumbents may be required to lift and carry up to 25 pounds.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in both an office and outdoor environment, with frequent interruptions and irregularities in the work schedule. Frequent sitting, reaching, walking, standing, lifting, stooping, or carrying of equipment and materials may be required. Incumbents may be required to lift and carry up to 25 pounds.

Additional Job Description

Scheduled Weekly Hours: 40
Shift: Exempt/Non-Exempt
United States of America (Non-Exempt)
Company: PVH Potomac Valley Hospital
Cost Center: 606
PVH Facilities Engineering
Address: 100 Pin Oak Lane
Keyser West Virginia
Equal Opportunity Employer
West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.