Administration Assistant

Job Responsibilities

• Performs all daily administrative activities of the department including; filing, typing, photocopying, answering telephones, faxes, payroll, phone/radio repairs, training administration etc.
• Utilize Microsoft Office and Power BI as needed.
• Maintains the files, statistical reports and records of the department.
• Maintains confidentiality of appropriate information.
• Organizational abilities necessary to effectively schedule appointments and meetings; prepare for meetings; make travel arrangements and reservations; receive visitors and route mail as required.
• Performs Document Control Clerk functions under BOS procedures pertaining to the department (Engineering standards).
• Record minutes at meetings (when required).
• Organize and maintain all office equipment and supplies, and coordinate/track office supply budget activities.
• Achiet functional understanding and proficiency of all application software used in the department.
• Maintain department and Team Member records/equipment/items as required ie, but not limited to, performance reviews, vacation requests, overtime lists, organizational charts, Team Member lists, phone/pager lists, confidentiality agreements, purchase orders, set up of new hires, statistical reports, manpower, etc.
• Update IMDS and Engineering specifications as needed (Eng. / QA Admin.)
• Company vehicle scheduling and coordinating necessary maintenance, renewing yearly license sticker and weekly cleaning of vehicles (Eng. QA Admin).
• Perform other duties as designated.

Qualifications

• Must have Grade 12 Diploma or equivalent.
• Post-secondary education in an administrative program OR minimum three (3) years administrative assistant work experience.
• Your Preferred Qualifications: Advanced knowledge of Excel.

Who We Are Looking For

Must have Grade 12 Diploma or equivalent.

Post-secondary education in an administrative program OR minimum three (3) years administrative assistant work experience.

Your Preferred Qualifications: Advanced knowledge of Excel.

Salary and Benefits

• Position Salary: $69,306.64 CAD Annually
• Weekly pay via direct deposit.
• Overtime (1.5x) after 44 hours worked.
• Vacation entitlement: 2 weeks of paid vacation (3 weeks after 3 years) + 4 company paid holidays + 2x ½ days = 15 days annually.
• Option to bank your overtime to earn up to an extra 5 days of paid time off (approved in the same manner as vacation time).
• Medical and dental benefits after 1 month of employment.
• Free on-site counselling.
• Magna will contribute an amount equal to 3% of regular earnings every week to your retirement savings (MBC program).
• Profit sharing paid in the second quarter of every year (EEPPP Program).
• Matched GRRSP.
• Company paid life insurance and accidental death and dismemberment (AD&D).
• Optional group life insurance and critical illness insurance for self and spouse.
• Safety shoe, prescription safety glasses and custom molded earplug allowance.
• Company paid uniforms (if you choose to use).
• Company BBQ, holiday parties and company events.
• Corporate social responsibility initiatives - 6k for water walk, support local charities (Hospice of Elgin, Adopt a Family (12 in total), STEGH), Children’s Health Foundation and many more).
• Magna Service Award Program.
• Roger’s and Bell cellphone data plan available – as low as $50/month!
• Subsidized cafeteria with daily specials including hot vegetarian options – we are known for our amazing cafeteria!
• Free coffee, juice, and tea.
• Employee discounts: new vehicles, amusement parks, etc.
• Plant-wide continuous improvement program: 2025 bonus = $1930.