Admin Support III - Development

About the role

Position Announcement Are you an organized, resourceful professional who enjoys helping a team succeed? Join UVU’s Development team as a part-time Admin Support III and play an important role in supporting the department’s daily operations. From coordinating calendars, meetings, travel, and special events to assisting with purchasing, expenses, budgets, and departmental records, this position is ideal for someone who values accuracy, excellent service, and meaningful collaboration.

Responsibilities

• Performs and/or oversees a variety of associated administrative duties within the department.
• Overall fiscal tracking including completing and tracking expense reports, mileage tracking, requisition submission, purchase orders, purchase card audits, budget projections and travel audit preparation.
• Offers general staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as monitoring calendaring, facilities scheduling, inventory control, specialized record keeping, and/or specified information-gathering projects and tasks.
• Coordinates and facilitates meetings, program functions, and/or special events, as appropriate.
• Assists with travel for department employees using Concur including preparing travel audits.
• Trains and oversees lower graded staff and/or students.
• Perform other job-related duties as assigned.

Requirements

• Knowledge of administrative support general duties including monitoring and tracking of financial data.
• Knowledge and use of Microsoft Outlook, Banner, and Concur.
• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to multi-task and prioritize to meet the needs of a busy front office.
• Ability to work effectively and professionally with individuals with varying backgrounds, experiences, and perspectives.
• Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.
• Ability to follow verbal and written procedures and instructions.
• Ability to compose and edit written materials in a professional manner.
• Ability to communicate effectively, verbally and in writing.

Qualifications

Graduation from an accredited institution with a bachelor's related to the Summary of Duties or any combination of education and/or experience totaling four years.

Skills

• Skills in the use of computers and computer software applications, including calendaring, word processing, spreadsheets, and e-mail.
• Skills in office etiquette, demonstrate the highest quality customer service for incoming and outgoing telephone skills, methods, techniques, practices, and procedures.
• Skills in problem-solving, decision making, networking, and excellent interpersonal communication.
• Skills in prioritizing, organization and coordination.