Admin Support II - UFRA Reception

Summary Of Responsibilities

• Sorts, screens, and distributes incoming and outgoing mail.
• Drafts and prepares responses to routine inquiries.
• Prepares photocopies and facsimiles, and operates a variety of office equipment.
• Performs a wide range of typing assignments, which are sometimes confidential in nature.
• Enters data, drafts, edits, revises, and prints letters, tables, reports, and other materials.
• Greets and directs visitors.
• Provides routine administrative support for departmental/secretarial support, including answering inquiries concerning activities and operations of the department/division.
• Accepts, screens, and routes telephone calls.
• Maintains a log of inquiries as required.
• Establishes, maintains, processes, and updates files, records, certificates, calculations, and other documents.
• Performs other job-related duties as assigned, including reimbursements, purchase requests, reconciliations, and fleet reservations.

Qualifications / Licenses / Certifications

• Graduation from an accredited institution with an associate's degree and one year of experience; OR any combination of education and experience related to the Summary of Duties totaling three years.

Knowledge / Skills / Abilities

• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Knowledge of word processing and or data entry skills.
• Knowledge of records maintenance and receptionist functions.
• Knowledge of spreadsheets and reconciliations, including the Microsoft suite and QuickBooks.
• Skills in the use of and operating basic office equipment, computers, operating systems, and computer software applications.
• Skills in organization, database maintenance, and coordination.
• Skills in office methods, typing, techniques, practices, and procedures.
• Ability to understand and follow specific instructions and procedures.
• Ability to gather data, compile information, and maintain confidentiality of records and information.
• Ability to maintain calendars and schedule appointments.
• Ability to create, compose, and edit written materials.
• Ability to communicate effectively, both verbally and in writing, to a broad population.
• Ability to perform a variety of administrative support duties with minimal supervision.