Admin Support Assistant II

About the role

The Administrative Support Assistant II provides general office clerical and secretarial support for students, faculty, and staff within the College of Health and Human Services/Kinesiology and Nutritional Science.

Responsibilities

• Maintain files and records
• Assist undergraduate and graduate students by responding to requests for information and applications for the undergraduate and graduate programs
• Answer general questions from incoming phone calls/emails and provide students with permits to restricted courses
• Schedule and arrange appointments
• Send faculty and lecturers field trip reminders
• Process field trip paperwork
• Collect departmental syllabi
• Maintain department faculty and lecturers assigned time requests
• Maintain S-factor claim forms
• Keep track of office hours
• Request book orders
• Schedule office space
• Request keys
• Distribute student opinion surveys to faculty and lecturers
• Maintain the department bulletin boards, newsletters, and flyers
• Pick up delivered items, materials, and documents from other departments on campus
• Assist the department coordinator in performing general departmental administrative duties such as, maintaining the department website, assisting in organizing department events, and other peak-load projects

Requirements

• Equivalent to two years of general office experience, which includes providing ongoing work direction
• A thorough knowledge of: office methods, procedures and practices; support technology and systems, including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation and spelling
• Excellent oral and written communication skills
• Skills for using computer technology to access data, maintain records, generate reports, and communicate with others
• Professional skills in interacting in a supportive manner with varying levels of staff, students, and members of the public from diverse backgrounds
• Self-motivated, with the ability to independently handle multiple priorities and projects and work effectively and sensitively with a broad range of people
• A demonstrated interest and/or ability in working in a multicultural/multiethnic environment

Qualifications

• Must be able to reside in the State of California
• Must pass a background check (including a criminal records check)
• Must be able to work in a multicultural/multiethnic environment