Admin Specialist Assoc Health

Responsibilities

• Provide administrative support to several Emergency Medicine faculty members, including the Division Chief for Pediatric Emergency Medicine and Medical Director for Children's Emergency Services
• Support monthly Division of PEM meeting at North Campus Research Complex or main hospital
• Support monthly CES Management meeting with minutes and project tracking
• Provide administrative support for the Gender Equity Committee, including meeting minutes as needed
• Manage calendars, schedule meetings, reserve meeting rooms, and assist with on-site event set-up for meetings
• Prepare faculty recruiting itineraries for Pediatric Emergency Medicine faculty recruits and coordinate domestic and international travel arrangements
• Support expense reimbursement for travel, membership renewals/dues, subscriptions, conference registrations and handle expense tracking and reporting
• Aid faculty with maintaining Curriculum Vitae (CV)
• Absorb onboarding new faculty and staff
• Care for CME applications, updates, and closeouts for learning activities
• Perform other duties as assigned

Required Qualifications

• Bachelor's degree or equivalent combination of education and experience; or more than 5 years of administrative experience
• Excellent interpersonal skills to handle sensitive and confidential situations that require demonstrated poise, tact, confidentiality and diplomacy
• Excellent written and oral communication skills with the ability to effectively communicate and collaborate with all levels of constituents
• Experience with spreadsheet and presentation applications including Excel, Word, and PowerPoint
• Demonstrate ability to set priorities, handle multiple assignments, work collaboratively with team members, and meet competing deadlines
• Judgment while operating in a flexible and professional manner

Desired Qualifications

• Prior experience working in academic healthcare or academic research setting
• Experience directly supporting academic faculty with administrative needs
• Knowledge of medical school, hospital and/or clinical department policies and procedures
• Knowledge of UM policies and procedures preferred