ADMIN SERVICES SPECIALIST (FULL TIME)

Location: Duke Hospital - 2301 Erwin Road, Durham, NC 27710

About the Role

The Bookkeeper for Bon Appétit assists the Site Controller with financial requirements as outlined in the Accounting Manual. Ensure that all time constraints are followed. Input accounting information into the system to include revenues, inventory, and expenses. Be courteous and helpful to customers and team members.

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers, and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Responsibilities

• Complies and sorts documents, such as invoices and checks, to substantiate business transactions; controls and disburses petty cash according to company policies.
• Verifies and posts details of business transactions, such as funds received, disbursed, and deposited. Transfers totals to computer spreadsheets and into databases.
• Computes and records charges, refunds, cost of lost or damaged goods, rentals, and similar items; prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy.
• Monitors accounts payable and receivable to ensure that payments are up to date; codes and inputs data (e.g., inventories, cash collections) for forwarding to the corporate office and inclusion in the company's financial reports.
• Input payables, CPMs, BAMCO adjustments, manual checks, commissary, and other transfers into the system.
• Run calculator tapes to balance all the expenses to the reports.
• Calculate payroll and input to Unit Accounting System (UAS).
• General office duties include filing, dispatching, mail distribution, correspondence; prepares and maintains payroll and personnel reports (e.g., commissions, vacation/sick accruals, union health and welfare).
• Communicate accurately, honestly, and in a timely manner with Clients, vendors, and Bon Appétit accounting department.
• Offer office phone support for the Site Controller, ensuring that all guests and staff are treated with care and respect.
• Input and upload any personnel info for new hires or changes.
• Help the GM oversee other office functions such as liquor billing, invoicing, catering invoicing, safety assessments, and marketing.
• Assist where needed for Mandatory Campus dates, large Catering dates, and Concessions.

Requirements

• Previous Excel and data management experience required.

Pay

$23.00 per hour to $25.90 per hour

Schedule

Full-time schedule. Monday through Friday, hours may vary. Further details upon interview.

Benefits

Full-time and part-time positions are offered the following benefits:

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identify Theft Protection
• Pet Insurance
• Other voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits:

• Medical, Dental, Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.