Admin Coord II - 60012196 - EMD

Job Responsibilities

• Affirms the budgetary development, organization, planning, projection, and administration of the fiscal operations of the division.
• Prepares and maintains budget and actual projection worksheets for all departments and funds totaling an estimated $12,000,000 annually.
• Enters actual expenditures in the SC Enterprise Information System (SCEIS) and posts to Division’s spreadsheets.
• Reconciles, analyzes, and projects for programmatic needs and expenditures within each department and pertinent fund accounts.
• Reviews and evaluates all accounts for validity and accuracy.
• Assists in the development of the Division’s Fixed Nuclear Facility (FNF) budget annually, and submits to each utility; prepares and invoices for all five utilities as negotiated, monitors incoming revenues and fund balances.
• Reconciles approved FNF budget with actual expenditures and carries forwards for compliance.
• Maintains budget planning documents and financial portions of the grant applications.
• Prepares projections and prepares state budget office forms.
• Prepares quarterly financial reports; monitors and analyzes expenditures to ensure compliance with regulations, OMB circulars, and Agreements.
• Processes and audits the Division’s voucher package payments in SCEIS SAP and other software, to include auditing for cost center, grant, fund, sub fund, mini, phase, transaction, and object codes for validity and accuracy.
• Works with Division’s Vehicle Manager to ensure accurate voucher and journal entry processing of all vehicle expenditures.
• Oversees the requisition of the Division’s supplies and equipment to include assuring purchases are in accordance with state, Agency, and federal procurement rules and regulations; prepares and codes requisitions in SCEIS.
• Maintains inventories to ensure adequate supplies to support day-to-day operations and the readiness of the State Emergency Operations Center.
• Serves as backup for making deposits.
• Serves in the State Emergency Operations Center during exercises and emergencies as assigned.

Minimum And Additional Requirements

• A high school diploma and two years of experience in clerical accounting or bookkeeping.
• Preferred Qualifications: SCEIS SAP experience preferred and considerable experience in accounting; knowledge of state and federal rules and regulations.
• Essential: Proficient in Excel and MS Office Suite.
• Must be able to establish and maintain effective relationships with agency staff, and associates in external agencies and organizations.

Additional Comments

A resume will not be accepted in lieu of an online South Carolina State Employment Application. Only those applicants chosen for interview will be notified of job filled status. Note: Applicants indicating college credit, degree(s), or specialized training on the application shall provide an official copy of transcripts upon notification of selection for hire. This serves as verification of credentials listed on the application.