Admin Billing Specialist

About the role

This is an in-office role where you'll play a key part in keeping projects running smoothly by ensuring work is accurately tracked, organized, and billed to our clients.

Responsibilities

• Review daily production reports, timesheets, and work logs to verify accuracy before billing
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems
• Prepare, submit, and track client invoices based on completed work and contract requirements
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors
• Set up new projects and purchase orders in the billing system and maintain contract files
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules
• Auxiliary with accounts receivable follow-ups and help resolve outstanding invoice issues
• Create and organize project folders, records, lien waivers, permits, and closeout packages
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries
• Auxiliary with administrative support to project managers and leadership
• Handle confidential information with professionalism and strong attention to detail

Requirements

• A high school diploma or equivalent required; an associate or bachelor’s degree is preferred
• 2+ years of experience in project coordination, billing, accounting support, or administrative roles (construction/telecom/utilities preferred)
• Strong Excel/Google Sheets ability (data entry, formulas, reporting)
• Comfortable working in-office daily and supporting field and accounting teams
• Excellent attention to detail and accuracy working with numbers and documentation
• Strong organization and time management skills with the ability to meet deadlines
• Clear and professional communication skills, both written and verbal
• Ability to identify and resolve billing discrepancies and data issues
• Experience using project management or billing software preferred
• Reliable, dependable, and able to handle confidential information

Qualifications

High school diploma or equivalent required; associate or bachelor’s degree a plus.

Skills

• Project coordination
• Billing
• Accounting support
• Administrative support
• Excel/Google Sheets
• Attention to detail
• Time management
• Communication
• Confidentiality
• Problem-solving

Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

Pay

Details TBD

Schedule

Details TBD