Admin Assistant to the Early Learning and Leadership & Innovation Centers

Details posted: 03-Jul-26 • Medina, Washington • Part-time (80% FTE) • Non-exempt

About the role

Under general supervision, provides administrative support for the Director of the Early Learning Center (ELC) and the Director of the Center for Leadership & Innovation (CLI).

Responsibilities

• Provides administrative support primarily for the Director of the Early Learning Center and the Director of the Center for Leadership & Innovation, including planning and scheduling appointments, meetings, conferences, and teleconferences
• Performs general clerical duties including phone systems, photocopying, mail distribution, and filing
• Maintains staff records in a confidential manner (e.g., evaluations, purchase orders, subscriptions, PTO)
• Maintains/updates paper or e-filing systems, records, and accounting documentation
• Organizes and supports registration, travel, and hotel arrangements for professional conferences, workshops, and courses
• Provides logistical support for field trips
• Inputs rosters and class schedules into the student information system
• Works collegially with the main office coordinator and other administrative assistants, ensuring a welcoming office environment and addressing the needs of students, families, and visitors
• Provides backup coverage to the main office coordinator
• Supports special events as needed
• Complies with all policies and regulations as outlined in the school’s documents
• Takes necessary precautions to protect students, faculty, staff, equipment, materials, and facilities
• Provides clerical support for DCYF licensing regulations, including employee MERIT files
• Provides clerical support for Clock Hours and Stars Hours documentation
• Maintains academic portions of ELC student records, including testing records and report cards (electronic, current, and archived files)
• Engages enthusiastically in professional growth opportunities within and beyond the STS community
• Establishes and cultivates community relations by maintaining open dialogue with all school constituencies
• Performs other duties as assigned

Requirements

• High School Diploma or GED required
• Bachelor’s degree from a 4-year college or university preferred
• 3+ years’ experience working in an office environment
• Experience with school-focused technology is a plus: Veracross, FinalSite, PickATime, SchoolPass

Skills

• Excellent verbal and written communication skills
• Proficient in a Microsoft Windows environment (Windows 7 or higher) and Microsoft Office (2010 or higher), including Outlook
• Ability to master automated systems for record keeping and learn new technology confidently
• Excellent calendar and time management skills
• Strong problem-solving skills and ability to research and recommend solutions
• Excellent customer service skills and professional etiquette (email, phone, letter)
• Ability to maintain confidential information
• Ability to work and communicate well with all constituents
• Ability to sit and keyboard, talk on the phone up to 8 hours per day

Pay

$29.50 to $32 per hour

Schedule

Full-year position, exact schedule and days (4 or 5 days/week) flexible.

Benefits

• Medical
• Health Savings Account
• Dental
• Vision
• Dependent Care Spending Account
• Long-Term Disability
• Life Insurance
• Retirement Savings
• Winter Wellness Days (between Dec 25 and Jan 1)

About St. Thomas School

Founded in 1951 and located on the east side of Seattle in Medina, Washington, STS is a private, non-sectarian school for Preschool through Eighth Grade students. Our educational journey is defined by a cognitively engaging program with an emphasis on developing character, leadership, and a passion for learning and achievement. We commit to an inclusive and diverse community in which everyone can say, "I belong." We seek employees who are passionate, qualified, and offer diverse perspectives, particularly regarding the role education and a diverse learning environment play in promoting equity and inclusivity.

St. Thomas School serves over 300 students and boasts a 55,000 sq. ft. LEED Gold-certified campus. Our core values include gratitude, responsibility, respect, courage, integrity, tolerance, compassion, perseverance, and generosity.