Admin Assistant - School

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools across four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education, equipping students with real-world readiness for college or career after graduation. With an unwavering dedication to student success from every background, CSUSA closes gaps in achievement and opportunity, upholding the promise of Strong Minds, Good Hearts™.

About the Role

Join a team dedicated to the mission: Relentless Commitment to Student Greatness in School and in Life™. If you are passionate about inspiring and motivating young learners and prioritize students in education, CSUSA is the right place for you. As an Administrative Assistant, you will ensure the smooth and efficient operation of the school office to maximize its positive impact on children's education.

Responsibilities

• Lead by example in adherence to CSUSA and school Vision, Mission, and Values, demonstrating ethical behavior and promoting teamwork.
• Complete assigned duties and projects, and participate in training programs to increase skill and proficiency.
• Stay updated on developments and technical sources related to job responsibilities.
• Adhere to company policies, federal and state laws, and safety procedures.
• Consult with CSUSA personnel as needed.
• Take and transcribe dictation for reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents.
• Maintain the principal’s schedule, arrange meetings, conferences, interviews, and other activities.
• Prepare evaluations, memos, newsletters, presentations, and other documents as directed by the Principal.
• Coordinate assignments and work of substitute teachers.
• Perform office routines such as sorting mail, operating copy machines, and serving as telephone receptionist.
• Prepare, process, and oversee purchase orders.
• Maintain and improve filing systems for easy document retrieval.
• Manage records and correspondence, respond to information requests, and improve systems as needed.
• Act as an information resource for other office personnel and communicate assigned duties as required.
• Organize and prioritize multiple assignments with strong attention to detail and process-driven efficiency.

Requirements

• High School diploma or equivalent.
• One to two years of office experience with diverse responsibilities.
• Successful completion of criminal and employment background check.
• Comfortable working in a team-based learning environment.
• Bilingual ability may be required based on vacancy specifications.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS), and email communications.
• Commitment to company values.
• May perform other duties as assigned.

Skills

• Demonstrates enthusiasm and commitment to the job and company mission.
• Reliable attendance, punctuality, and ability to follow instructions and management direction.
• Excellent interpersonal skills, including professionalism, courtesy, and tact in handling sensitive or confidential situations.
• Strong communication skills: oral (including presentations), written, active listening, negotiating, and influencing.
• Excellent phone etiquette.
• Proactive, takes initiative, and drives projects to completion with a focus on quality.
• Works effectively with staff at all organizational levels and maintains sensitivity to corporate needs, employee goodwill, and public image.
• Strong customer orientation.
• Ability to work with large amounts of data, research and interpret records, detect errors, and make corrections.
• Strives for accuracy, thoroughness, and continuous improvement through best practices.

Work Environment

• Typical office working conditions.

Physical Demands

• Sitting for long periods of time.
• Frequently lift and/or move up to 20 pounds; occasionally lift and/or move up to 10 pounds.
• Vision abilities required include close vision, depth perception, and ability to adjust focus.