Admin Assistant III - Patient Safety and Quality

Responsibilities

• Schedule meetings and maintain calendars, including pro-actively handling scheduling conflicts.
• Works with confidential information, establishes priorities, and meets deadlines.
• Manage daily office operations, including supply ordering and work orders.
• Handle requests for information in a timely and professional manner, including assisting with prioritizing requests and handling responses as appropriate.
• Handle meeting preparation including room arrangements and recording minutes.
• Track and monitor expenses including handling/preparing expense reports.
• Organizes and maintains files systems.
• Maintains knowledge of organizational and department policies and the judgement to apply those appropriately.
• Gathers, organizes, and presents data required for financial analyses, quality reports, and departmental staffing as determined by the Director.
• May assist the Director with Time and Attendance.

Requirements

• High School Diploma or equivalent required.
• Associate degree preferred.
• 3-5 years’ clerical experience required.
• Proficiency in essential Microsoft Office applications (e.g., Word, Excel, Outlook).
• Strong organization and time management skills.
• Ability to use the KH intranet and internet effectively and efficiently.
• Strong multitasking abilities with attention to detail.
• Accurate and pleasant written and verbal communication skills.
• Strong teamwork abilities.
• Maintains a calm and reassuring demeanor when interacting with others.
• Ability to use good judgment and discretion within defined parameters.
• Capability to work independently with some guidance.
• Adaptability and flexibility to varying tasks and situations.
• Openness to receiving feedback and learning opportunities.