Admin Assistant Continuous Care Center

Responsibilities

• Assists in coordinating activities involved in the preparation of department correspondence to facilitate on-going communications and efficient departmental operations in an accurate, neat, and timely manner as assigned.
• Reconciles monthly budget with monthly analysis report and responsibility statements; updates cost center budget tallies; sends invoices to AP for payment; completion of purchase orders and requisitions; securing quotes for capital budget; completion of expense forms and sending to AP; and completing credit card statements and sending to Accounting.
• Updates Policies & Procedures annually, along with all departmental information for each area.
• Provides support to employee with forms and information updates.
• Screens and refers incoming phone calls and department visitors to ensure that accurate and timely department communications is facilitated and that the unit is presented in a positive manner.
• Prepares, maintains and processes proper levels of office supply inventory.
• Maintains the schedule for the conference rooms, scheduling staff and committee meetings, conference calls, webex needs, etc.
• Notifies all parties of the time and place and prepares agendas and minutes as needed.
• Prepares monthly calendar and/or maintains appointment calendars, documenting accurate times and contacting appropriate individuals.
• Functions as Payroll representative for the department.
• Coordinates all payroll and leave reports of department staff to expedite accurate and timely processing.
• Schedules travel arrangements.

Requirements

• High school diploma or equivalent.
• Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience.

Skills

• Ability to type at least 35 wpm.
• Understanding of Microsoft Office Products, Excel, and other systems.

Schedule

Scheduled Weekly Hours: 40. Exempt/Non-Exempt Shift: United States of America (Non-Exempt).