Admin Assistant Careco Medical

About the role

Provides clerical support including typing correspondence, reports, and documents; maintaining filing systems; and coordinating daily interoffice activities.

Qualifications

• High school graduate; college degree preferred
• Minimum of two (2) years' experience in a business setting, health care preferred
• Knowledge of medical terminology preferred
• Speak, read, write, and comprehend English
• Demonstrated strong verbal, written, and interpersonal communication skills

Responsibilities

• Provides clerical support to management and supervisory personnel
• Prepares correspondence, reports, documents, and Plans of Care
• Schedules appointments for management staff and schedules meetings
• Prepares updates to policies and procedures as directed
• Prepares statistical reports as needed
• Maintains inventory of office supplies and medical supplies; establishes standards and appropriate reorder points; monitors supply needs and ensures availability
• Prepares client charge slips as directed and forwards them to the billing department
• Assists with the billing process
• Assists with data entry of schedules for billing and payroll
• Maintains current admission log; monitors return of doctors' orders; enters all new clients into the computer system
• Assists with the hiring process for direct care staff: provides initial telephone screening for applicants, sets up interviews if appropriate, and requests references
• Assists in orientation and training of new clerical staff
• Performs job in compliance with policies and procedures as well as community and professional standards
• Accepts responsibility in accordance with the role of the Administrative Assistant
• Ensures compliance with applicable laws
• Attends meetings and educational programs as required
• Participates in quality improvement activities
• Maintains confidentiality in all aspects of the job
• Communicates necessary information to the management team to ensure coordination of services and activities
• Attends staff meetings as needed to communicate information
• Contacts clients, referral sources, families, and other disciplines as directed to ensure care coordination
• Participates and communicates with other departments to ensure that tasks are accomplished
• Performs additional duties and responsibilities as deemed necessary

Physical/Environmental Demands

• Position requires sitting, standing, and frequent changes in position
• Position requires ability to push/pull/lift/carry 20–50 lbs 25% of the time
• Position requires ability to use computer, telephone, and office equipment
• Position also requires frequent public contact