Admin Assistant

Key Responsibilities

• Provide administrative support to the Office Administrator and assist with daily office operations.
• Manage calendars, prepare correspondence, reports, presentations, and other business documents.
• Draft, prepare, and distribute meeting agendas and related materials.
• Aid in employee communications and reminders.
• Assist with basic financial and administrative processes, vendor invoices, expense reports, and other administrative paperwork.
• Aid in the preparation of onboarding documentation for new employees.
• Aid in scheduling and coordination of new attorneys' photo sessions and coordination.
• Aid in scheduling and coordination of meetings, conferences, and training sessions, office events, including scheduling and room reservations.
• Help organize firm office events, training sessions, and employee engagement activities.
• Aid in file inventory and comply with file storage processes.
• Serve as backup support for other general administrative duties and provide cross-functional support as needed.

Qualifications

• Must have a high school diploma.
• Strong computer and keyboarding skills with proficiency in MS Office Suite and document management systems.
• Attention to detail and organizational skills are critical.
• Clear and effective communication skills, both orally and in writing.
• Must be able to multitask and successfully manage a variety of demands daily.
• Must be able to work independently and be proactive.
• Good problem-solving, planning, confidentiality, and time management skills are important.
• Ability to work well in a team environment.

Pay

$65,000 - $95,000 USD

Benefits

• 401(k) retirement savings plan
• Medical, dental, vision, disability, and life insurance