ADMIN ASSISTANT

Responsibilities

• Organize and maintain C5ISR SharePoint folders
• Submit and follow up on visitor security requests
• Coordinate and schedule C5ISR meetings
• Prepare and format agendas
• Maintain meeting attendee lists
• Take notes; prepare and distribute meeting minutes
• Assist with tracking action items
• Coordinate meals, refreshments, and book conference rooms for customer meetings when necessary
• Assist C5ISR Engineering Manager with preparation of briefing materials and weekly/monthly reports
• Assist with special projects and events
• Coordinate travel arrangements for C5ISR personnel when requested
• Perform receptionist duties and assist assigned guard with visitor tracking/logs
• Escort visitors when necessary
• Maintain office supplies and schedule office equipment/facility maintenance
• Coordinate with facilities to ensure cleaning crews have access and complete their duties

Requirements

• Two years of college-level course work in office management, business administration, or a related field
• 1+ year of experience in a secretarial or administrative assistant capacity; or any equivalent combination of education and experience
• Must be eligible for US Government security clearance

Skills

• Good to considerable knowledge of practices and procedures of the department, unit, or division served
• Ability to gather, analyze, interpret, and apply data to perform special assignments
• Ability to maintain information accurately and confidentially
• Ability to operate office equipment accurately and efficiently
• Able to perform effectively as a member of a team
• Strong communication skills and ability to maintain good working relationships