Ad Operations Coordinator, Podcast I Part-Time

Role Overview

Higher Ground is seeking a Ad Ops Coordinator to support the successful execution of podcast ad campaigns across Higher Ground's network. This includes keeping campaigns on schedule, coordinating with external production teams, managing creative assets, and supporting the Managing Producer in troubleshooting any ad delivery challenges.

Responsibilities

• Campaign & Ad Scheduling - Own the ad calendar across assigned shows, keeping insertion orders, scheduling confirmations, and host deliverables moving without gaps
• Coordinate pre-roll, mid-roll, and post-roll scheduling with hosts and producers, staying ahead of deadlines before they become problems
• Track ad read deliverables across external production teams and keep the Managing Producer informed of anything at risk
• Creative & Asset Management - Get the right materials — briefs, brand guidelines, talking points — into the right hands before every recording deadline
• Shepherd completed ad reads through internal review, flagging quality or compliance issues early
• Manage re-record requests through to resolution and maintain a clean, organized library of approved assets and past read notes
• Trafficking & Campaign Delivery - Traffic dynamic ad insertions in Art19 and apply targeting parameters per campaign specs
• Support DAI setup and coordination for external production partners
• Monitor daily campaign delivery and surface any pacing issues to the Managing Producer before they compound
• Partner Communication & Show Onboarding - Be a reliable, informed point of contact for external production partners — answering routine questions, routing what needs routing, and escalating with clarity when something needs leadership attention
• Participate in and help set the agenda for regular external check-in calls
• Walk new show partners through onboarding, collecting what's needed and making sure nothing falls through the cracks as a new show gets up and running

Qualifications

• 2+ years of experience in podcast, digital media, or advertising operations
• Familiarity with podcast ad workflows, including DAI and host-read campaigns
• Experience with Art19 or a comparable podcast hosting and ad platform
• Strong organizational skills with the ability to juggle multiple active campaigns without losing the thread
• A clear, professional communicator who can hold their own with external partners and distributed teams
• A high attention to detail and a natural instinct for knowing what needs to move next