Activity Specialist (Transporttion) - Sumter School District

About the role

The SUMTER SCHOOL DISTRICT Transportation Department is seeking a General Statement of Job Activity Specialist to manage, supervise, and coordinate field trip requirements while ensuring compliance with policies, procedures, local, state, and federal regulations.

Responsibilities

• Prepares, analyzes, and reconciles timely and accurate financial accounting reports and data for review by District administration.
• Processes a variety of forms and reports to ensure proper and complete accountability of funds.
• Examines and checks documents for conformity with District policies and federal and state laws and regulations.
• Affords assistance in setting up logins for entering field trip requests via the software.
• Affords assistance in conducting training sessions for end users or coordinators with the vendor.
• Schedules and conducts training sessions for end users or coordinator training with the vendor.
• Maintains the driver log for assigning field trips to ensure fairness and accuracy.
• Coordinates and oversees the scheduling of field trips to ensure assigned equipment meets the trip requirements, including proper seating capacity and/or specialized equipment for students with special transporting needs.
• Works closely with the Director of Transportation and vendor provider for training sessions and software upgrade recommendations.
• Conducts computer data entry to record, update, and retrieve department information and to prepare spreadsheets, reports, and correspondence, including the weekly Field Trip Management Report.
• Performs general clerical and secretarial work as necessary, including answering the telephone, typing reports and correspondence, copying and filing documents, processing daily mail, scheduling appointments, ordering supplies, and distributing mail.
• Receives, reviews, prepares, and/or submits a variety of documents such as billing invoices, packing slips, checks, insurance forms, payroll roster, purchase orders, check and deposit registers, ledgers, annual reports, memos, and correspondence.
• Interacts and communicates with departmental supervisors and co-workers, District department heads and employees, state and federal agency representatives, IRS, vendors, etc.
• Complies with all federal laws, state statutes, Board policies, administrative rules, and directives.

Requirements

• Requires an associate's degree in accounting, bookkeeping, or specialized application supplemented by two years of bookkeeping experience, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
• Minimum of 2 years' experience with field trip software programs, field Trip software preferred.
• Excellent written and oral communication skills, a strong commitment to public relations and customer service.
• Class B commercial drivers license or the ability to obtain one with district training.

Qualifications

• Must be physically able to operate a variety of automated office machines and equipment, including a computer, basic office equipment, adding machine, telephone, etc.
• Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.
• Must be able to lift/carry weights of five to ten pounds.

Skills

• Data Conception
• InterpersonalCommunication
• Data Entry
• Financial Reporting
• Customer Service
• Computer Literacy
• Field Trip Software Proficiency
• Driver License

Benefits

Not specified.

Pay

Not specified.

Schedule

Not specified.