Activities Coordinator

Job Title: Activities Coordinator Location: Cleveland, OH Property: Indian Hills Job Type: Full Time, On-site Compensation And Benefits Hourly Pay: $20-$25/hr, commensurate with experienceHealth InsurancePTO and Holiday Pay Overview Indian Hills is seeking an energetic, creative, and community-oriented Activities Coordinator to lead resident engagement initiatives, develop meaningful programming, and strengthen connections between our residential community and the surrounding City of Euclid. This highly interactive, resident-facing position is responsible for planning and executing a consistent calendar of social, educational, wellness, and community-focused activities that enhance the resident experience and encourage participation. The Activities Coordinator will also build relationships with local nonprofits, grassroots organizations, businesses, and community partners to expand access to resources, services, and opportunities for residents. The ideal candidate is outgoing, organized, resourceful, and passionate about bringing people together. This role requires a hands-on approach to event planning, strong relationship-building skills, and the ability to independently develop and execute programming that positively impacts both residents and the broader community. About You 2+ years of experience in event planning, community engagement, resident services, recreational programming, hospitality, or a related field (strongly preferred)Strong interpersonal and communication skills with the ability to build positive relationships with residents, community organizations, and local partnersCreative and enthusiastic about developing engaging activities, events, and programs for diverse resident populationsHighly organized and detail-oriented, with the ability to plan, coordinate, and execute multiple events and initiatives simultaneouslyExperience coordinating events, managing schedules, organizing volunteers, or facilitating community programsProactive and resourceful, with the ability to identify opportunities for partnerships, sponsorships, and community resourcesComfortable leading group activities, facilitating events, and engaging with residents of varying ages, backgrounds, and interestsStrong problem-solving skills and the ability to adapt programming based on resident feedback, participation, and community needsAbility to work independently while maintaining consistent communication with property management and community partnersBasic computer proficiency, including email, calendars, Microsoft Office, and digital communication platformsFlexibility to work occasional evenings or weekends to accommodate scheduled resident activities and community events Key Responsibilities Resident Engagement and Activities Programming: Develop, organize, and maintain a consistent calendar of weekly, monthly, and quarterly resident activities, events, and programsPlan and execute social, recreational, educational, wellness, and community-focused programming designed to encourage resident participationOrganize activities such as holiday celebrations, resident appreciation events, fitness and wellness programs, educational workshops, game nights, and seasonal gatheringsActively engage with residents to identify interests, gather feedback, and develop programming that reflects community needsEncourage participation and foster an inclusive, welcoming environment that promotes positive resident relationshipsCoordinate event logistics, including scheduling, setup, supplies, communications, and cleanupTrack resident participation and evaluate the effectiveness of activities to continuously improve programming Community Partnerships And Local Outreach Establish and maintain relationships with the City of Euclid, local nonprofit organizations, grassroots groups, businesses, and community service providersIdentify opportunities to bring outside organizations, educational programs, wellness resources, and other beneficial services directly to residentsCoordinate with community partners to host workshops, informational sessions, resource fairs, and other resident-focused initiativesDevelop relationships with local organizations to secure donations, sponsorships, volunteers, and other resources that support community programmingRepresent Indian Hills professionally when communicating with local organizations and participating in community partnership initiativesIdentify opportunities to strengthen the property's involvement in broader Euclid community activities and events Community Resources And Special Initiatives Organize and coordinate donation drives, seasonal assistance programs, resource distributions, and other community support initiativesAssist residents in connecting with available community resources, nonprofit services, and local assistance programsCoordinate community-focused events and initiatives that address identified resident needs and promote neighborhood involvementHelp facilitate appropriate use of community spaces for approved local programs, meetings, and civic initiativesAssist with coordination of community space for civic purposes, including serving as a polling location when requested and approved in coordination with local election officialsSupport volunteer opportunities and collaborative initiatives that benefit residents and the surrounding community Event Planning And Coordination Manage event planning from initial concept through execution, ensuring activities are organized, engaging, and appropriately staffedCoordinate event schedules, vendor participation, supplies, equipment, decorations, and other logistical needsPrepare and distribute event announcements, calendars, flyers, and other promotional materialsEnsure community spaces are properly prepared before events and returned to an orderly condition afterwardMonitor event attendance, participation, and resident feedback to evaluate program successMaintain an organized schedule of upcoming events, community partnerships, and programming commitments Resident Communication And Community Building Serve as an approachable and accessible point of contact for residents regarding community activities, events, and available resourcesPromote upcoming programming through direct resident interaction, community bulletin boards, flyers, and approved digital communication channelsEncourage resident involvement in planning activities and identifying opportunities for community improvementBuild positive relationships with residents and foster a sense of belonging, connection, and community prideCommunicate resident feedback, programming requests, and community concerns to property managementSupport initiatives that promote positive resident engagement and strengthen the overall resident experience Program Administration And Budget Management Maintain accurate records of activities, event attendance, community partnerships, and program participationAssist in developing and managing activity budgets, tracking expenses, and identifying cost-effective programming opportunitiesMonitor inventory of event supplies, decorations, recreational materials, and other programming resourcesSubmit supply requests and coordinate purchases in accordance with established property proceduresProvide regular updates to property management regarding scheduled activities, participation levels, upcoming initiatives, and community partnershipsEvaluate program effectiveness and recommend improvements based on resident engagement and feedback Safety And Team Support Ensure activities and events are conducted in accordance with property policies, safety procedures, and applicable regulationsIdentify and communicate safety concerns related to events, activities, or use of community spacesCoordinate with property management and other on-site team members to ensure successful execution of programs and eventsMaintain professional and respectful interactions with residents, vendors, volunteers, and community partnersAttend team meetings and training sessions to remain informed of property expectations and community initiativesAssist with additional resident engagement and community support responsibilities as assigned Preferred Qualifications Previous experience in multifamily housing, resident services, community outreach, event coordination, or recreational programmingDemonstrated experience organizing and executing community events or resident activitiesExisting knowledge of or connections within the City of Euclid and surrounding Cleveland-area community organizationsExperience developing partnerships with nonprofits, local businesses, community groups, or municipal organizationsFamiliarity with event budgeting, volunteer coordination, and program schedulingStrong written communication skills, including experience creating event calendars, flyers, and promotional materialsAbility to perform event setup and breakdown, including standing, walking, and moving supplies as neededValid driver's license, if required for assigned duties Powered by JazzHR