Acquisition Program Manager

About the Role

Quantum Sky is searching for an Acquisition Program Manager to support Mission Delta 3's 3rd Sustainment Training Squadron (3 STS). The 3 STS is responsible for providing product support, life-cycle sustainment, and operational maintenance management for the Space Force's mobile and fixed electromagnetic electronic warfare weapon systems.

Responsibilities

Serves primarily as an Executive Assistant to the 3 STS Commander and provides advice, expertise and consultation in acquisition program management (PM) lifecycle activities, in concert with sustainment engineering, logistics and test and evaluation members to the government/squadron integrated planning team.

Core Executive Assistant Responsibilities

• Calendar & Schedule Management: Coordinates the Commander's daily itinerary, balances competing priorities, and schedules high-level meetings across Mission Delta 3 leadership.
• Travel Coordination (DTS): Authorizes and manages complex official travel profiles via the Defense Travel System (DTS), ensuring prompt voucher processing and compliance with Joint Travel Regulations.
• Correspondence Control: Reviews, formats, and routes official taskings, awards, performance evaluations, and memorandums to meet strict military writing standards.
• Meeting & Event Logistics: Arranges conference spaces, prepares agendas, coordinates briefings, takes minutes, and tracks action items for commander-led staff meetings.
• Visitor Protocol Support: Manages base access requests, coordinates building security entry, and assists with distinguished visitor (DV) protocol for incoming military and civilian leaders.
• Information Flow Management: Serves as the primary gatekeeper for the Commander, filtering incoming emails, phone calls, and actionable requests to ensure timely responses.
• Office Operations Management: Tracks squadron office supply budgets, coordinates facilities maintenance requests, and maintains digital and physical records management systems.
• Tasking & Suspense Tracking: Monitor incoming directives from higher headquarters and ensure squadron staff submit their inputs before the suspense deadline hits.
• Document Quality Control: Review all official military letters, evaluation reports, and award packages for perfect formatting and grammar before the commander signs them.
• Meeting Logistics: Set up conference rooms, distribute slide decks, record action items, and ensure meetings start and end exactly on time.
• Distinguished Visitor Protocol: Coordinate base access, parking, and building entry for visiting senior leaders or corporate defense contractors.
• Information Screening: Filter massive volumes of daily emails and phone calls, ensuring the commander only sees issues requiring their direct attention.

Core Acquisition Program Manager Responsibilities

• Lifecycle Strategy Execution: Leads the execution of program baselines, acquisition strategies, and system modifications for fielded electromagnetic warfare assets like Counter Communications System (CCS) or Meadowlands.
• Cost, Schedule, & Performance Tracking: Monitors contractor progress against strict cost estimates, milestone schedules, and technical performance metrics using Earned Value Management (EVM) data.
• Risk Management: Identifies, assesses, and mitigates technical, supply chain, and financial risks that could delay critical system upgrades or cause budget overruns.
• Budget Execution & Planning: Manages program funding, monitors current year financial execution, and builds future budget requirements for the Planning, Programming, Budgeting, and Execution (PPBE) cycle.
• Contractual Oversight: Collaborates with contracting officers to draft Statements of Work (SOW), Requests for Proposal (RFP), and evaluates incoming defense contractor bids.
• Stakeholder Synchronization: Bridges communication gaps between operational space crews, higher Space Systems Command (SSC) leadership, and civilian contractor engineering teams.
• Rapid Acquisition Pathways: Utilizes Middle Tier of Acquisition (MTA) pathways to bypass traditional military bureaucracy and rapidly field urgent electronic warfare capabilities.
• Milestone Reviews: Prepares and briefs readiness documentation for high-level program reviews, design reviews, and operational test readiness reviews.
• Experience working on classified government systems and networks.

Required Qualifications

• Bachelor's degree.
• At least 17 years experience in Program Management and/or Executive Assistant (Government PM time preferred) but preferably 20 or more years of DoD and related Space operations combined experience, specifically acquisition program management, executive assistance and/or operational experience.
• In lieu of a Bachelor's degree and 17 years of relevant experience, a Master's plus 8 years of related experience or PhD plus 4 years of related experience is acceptable.
• Experience with Air Force and/or Space Force operations, command and control (C2), theater operations, space tasking cycle, and operator training, preferably with experience in the Electronic Warfare and/or Satellite Communications (SATCOM) mission areas.
• Excellent problem-solving and analytical skills.
• Demonstrated competency in technical writing.
• Familiarity operating under agile conditions as a member of a Scrum team.
• Superior written and oral communication skills, including interpersonal and negotiation skills.
• Familiar with MS Office products.
• Experience in working with multi-disciplinary teams of Military and technical managers.

Desired Qualifications

• Master's degree (STEM).
• 20+ years' experience in Program Management and/or Executive Assistance (Government PM time preferred) of DoD and related Space operations combined experience, specifically acquisition program management and/or operational experience development of requirements, specifications and proposals; familiar with a variety of acquisition concepts, phases, and procedures.
• Scaled Agile Framework for Enterprises (SAFe), Project Management Institute- Agile Certified Professional (PMI- ACP), Certified Scrum Master, PMP, USAF Acquisition Professional Development Program (APDP) or similar certification.
• Experience in the Electronic Warfare and/or Satellite Communications (SATCOM) mission areas or other USSF mission domains.
• Experience participating in technical studies and project performance reviews; ability to function in a multi-contractor/customer environment.
• Ability to perform a variety of complicated tasks, a wide degree of creativity and latitude is expected; demonstrated leadership and interpersonal skills; and effective written and oral communication skills required.
• Familiarity working with or at the Combined Space Operations Center (CSpOC), US Space Command (USSPACECOM), and/or Space Force Field Commands.
• Experience/knowledge navigating the Air Force's cloud-based DevSecOps Platform One enterprise service.
• Experience/familiarity working as a Product Repository technician or lead. A successful candidate will coordinate the delivery of services among different program activities to increase effectiveness and efficiency.
• Leadership – proven success in leading high-performance teams in an integrated product development team environment, achieving results through others, and being a strong team player.
• Objectivity – Must maintain objectivity to determine proper standards, processes, and procedures that benefits the entire organization.
• Creativity – Develop innovative solutions to modernize and improve system proficiencies (i.e. processes, procedures, techniques, tools, etc.).
• Flexibility – Receptive to change/new information and rapidly adapts to new technology, information, changing conditions, or unexpected obstacles.
• Analytical Thinking - Exceptional ability to analyze data and utilize it to make sound business decisions.
• Conflict management and resolution skills.
• Passionate - Possess a passion for researching, defining and enforcing standards, processes and procedures.
• Results focused – Ability to organize and manage multiple, and at time competing priorities.
• Communication Skills – Demonstrate communication skills necessary to interpret policies in situations requiring persuasion and prepare and present presentations.
• Relationship building skills – Ability to work within a dynamic team setting and provide role-model leadership.
• Customer service – Superior customer service skills to both internal and external customers.

Clearance

Active Top Secret clearance with SCI eligibility required.

Pay

The salary range for this position is typically between $130,000-$180,000. This does not guarantee a specific salary as compensation is based upon multiple factors such as education, experience, certifications, and other requirements, and may fall outside of the above-stated range.

Benefits

Highlights of our benefits include Health/Dental/Vision, 401(k) match, Paid Time Off, STD/LTD/Life Insurance, Referral Bonuses, professional development reimbursement, and parental leave.