Accounts Receivable Specialist - Gil-Bar Industries

About Us: We believe HVAC is about a lot more than moving air. It’s about creating places where we can live our best lives and do our best work. We help design, install, problem-solve, and service the right custom HVAC solution for every building. We do it with the largest and most experiencedteam of degreed application engineers in the industry. Gil-Bar Industries combines its unmatched engineering expertise and fully integrated service, offering a truly unique culture. Role: Accounts Receivable Specialist We are seeking a detail-oriented and organized Accounts Receivable Specialist to support daily,weekly, monthly, and closing accounting operations. This role is responsible for billing accuracy, invoice processing, accounts receivable support, sales team support, reconciliations, and cross departmental communication to ensure timely and accurate financial transactions. Responsibilities: Review vendor invoices posted to the accounting system from the previous day and followup with sales representatives regarding customer billing and discrepancies.Prepare and process customer deposit invoices upon requestCreate and issue credit memos when necessaryAdjust project billing records, including splits, change orders, and estimatesEnsure posted invoices are accurately entered into the project systemSupport project accounting accuracy and complianceProvide backup support for payment processing when neededSend customer payment links and follow up on past-due requestsPost Daily Cash Receipts accurately to the Accounting System and CRMAssist with collections and customer communication related to outstanding balancesGenerate and distribute receivable accounts reports to customers and the Sales Team(monthly)Handle Customer Related EmailsAssist with AIA billing submissions via online portal or excel templatePost approved billing to ERP systemFacilitate lien waivers to GC's for timely paymentDaily Reconciliation of Customer invoices between Accounting System and CRMAssist with inter-company accounts receivable reviewsAssist the accounting team with ad-hoc billing and reconciliation tasksOther Accounting Functions as needed that align with the role Requirements: Associate or bachelor’s degree in accounting or finance4+ years of experience in billing, accounts receivable, or accounting support in a large company with monthly close cycle experienceExperience in construction accounting and with Project and AIA billingStrong understanding of invoicing, reconciliations, and AR processesProficiency in Microsoft Excel and general office softwareExcellent attention to detail and organizational skillsAbility to manage multiple deadlines in a fast-paced environmentTeam-oriented with the ability to work independentlyStrong communication and follow-up skillsAbility to multitask and use multiple programs simultaneouslyMust be able to commute to Manhattan 5 days a week.Active Notary Public (State of NY)/Willing and eligible to obtain Notary Public Commission within 6 months of hire date Preferred Skills: Dynamics 365 Business Central ExperienceIntercompany accounting exposure Estimated compensation: $33.65 to $36.06/hour with flexibility based on experience and skills. Gil-Bar Industries provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.