Accounts Receivable Specialist

Responsibilities

• Prepare and issue project invoices using construction billing standards, including AIA-related documentation when required.
• Apply incoming payments accurately, reconcile cash activity, and update customer account records in a timely manner.
• Monitor outstanding balances and follow up with commercial clients to resolve past-due invoices and payment discrepancies.
• Maintain detailed billing support files, construction documents, and account records to ensure audit-ready documentation.
• Review project-related financial information for accuracy before submitting billings to clients or contractors.
• Partner with supervisors and internal teams to address invoicing questions, resolve account issues, and improve collections performance.
• Track receivables activity across multiple projects and provide status updates on aging, payment trends, and open items.
• Support billing process adjustments or system-related workflow changes as needed while preserving accuracy and continuity in receivables operations.
• Hands-on experience in accounts receivable, billing, and cash application activities.
• Background in commercial collections with the ability to manage follow-up professionally and effectively.
• Working knowledge of AIA billing, AIA documents, and construction-related invoicing practices.
• Experience supporting accounting functions within the construction industry.
• Familiarity with construction applications software and project-based financial documentation.
• Strong attention to detail with the ability to reconcile cash activity and maintain accurate records.
• Effective communication skills and the ability to coordinate with internal teams and external customers.

Qualifications

• Hands-on experience in accounts receivable, billing, and cash application activities.
• Background in commercial collections with the ability to manage follow-up professionally and effectively.
• Working knowledge of AIA billing, AIA documents, and construction-related invoicing practices.
• Experience supporting accounting functions within the construction industry.
• Familiarity with construction applications software and project-based financial documentation.
• Strong attention to detail with the ability to reconcile cash activity and maintain accurate records.
• Effective communication skills and the ability to coordinate with internal teams and external customers.