Accounts Receivable Specialist

Responsibilities

• Record and reconcile daily incoming payments received through checks, customer remittances, and credit card transactions, and investigate discrepancies when needed.
• Review customer credit documentation, verify references, and establish new account and credit line records in company platforms.
• Create and maintain customer master data, including billing profiles and ship-to details, to support accurate order processing.
• Track customer payment terms and approved credit limits, escalating concerns or exceptions as appropriate.
• Create and issue customer invoices across recurring billing schedules, including daily, weekly, semi-monthly, and monthly cycles.
• Audit freight-related charges and ensure shipping costs are properly attached to customer orders and billed correctly.
• Manage resale and tax-exemption documentation, keeping certificates current and aligned with account records.
• Process and approve customer credit card payments in accordance with company procedures.
• Conduct routine collections outreach on past-due accounts and document account activity, payment commitments, and follow-up actions.
• Generate and distribute monthly accounts receivable statements to customers in a timely manner.

Requirements

• Prior experience in accounts receivable, billing, cash application, or commercial collections.
• Working knowledge of customer invoicing, payment posting, and account reconciliation processes.
• Ability to manage collections professionally while maintaining strong customer relationships.
• Experience using ERP or accounting systems, including Epicor or similar business software.
• Proficiency in Microsoft Excel for tracking, reporting, and reviewing financial information.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Ability to prioritize multiple deadlines and work effectively in a fast-paced accounting environment.

Qualifications

• High school diploma or equivalent.
• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.

Skills

• Attention to detail.
• Sound judgment when handling customer accounts.
• Ability to manage deadlines in a fast-paced environment.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Access to top jobs, competitive compensation and benefits.
• Free online training.
• Company 401(k) plan.

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.