Accounts Receivable Specialist

Responsibilities

• Record and post incoming payments from multiple channels, including checks, lockbox activity, and online payment sources, with a high degree of accuracy.
• Allocate receipts to the correct homeowner accounts and verify that account activity reflects each transaction properly.
• Review receivables aging on a regular basis, identify overdue balances, and take timely action to address delinquent accounts.
• Reconcile account activity, investigate payment variances, and correct discrepancies to maintain accurate financial records.
• Enter approved account changes and billing adjustments in alignment with association guidelines and established procedures.
• Contact homeowners regarding open balances, payment questions, and disputed charges while maintaining a detail-focused and service-oriented approach.
• Prepare and distribute statements, late notifications, and demand correspondence, and support payment arrangement efforts when appropriate.
• Cook up with property managers, internal departments, and legal partners on escalated collection matters, including lien-related follow-up when needed.
• Provide account documentation and transaction support for reporting needs, audits, and cross-functional issue resolution.

Requirements

• At least 2 years of experience in accounts receivable, collections, or a closely related accounting support role.
• Background working in environments with large transaction volumes and multiple payment sources.
• Strong accuracy and attention to detail when posting payments, reconciling accounts, and updating records.
• Ability to manage collection-related conversations tactfully and professionally.
• Working knowledge of Microsoft Excel for tracking, basic analysis, and account reconciliation tasks.
• Familiarity with property management accounting processes and receivables workflows.
• Experience using property management or accounting platforms such as Vantaca, AppFolio, or similar systems is preferred.

Qualifications

The ideal candidate brings strong attention to detail, confidence working in a high-volume environment, and the ability to communicate clearly with residents, property managers, and internal partners.

Skills

• Microsoft Excel
• Property management accounting processes
• Accounting support roles

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Pay

Robert Half offers competitive compensation and benefits for this role.

Schedule

This is a contract-to-permanent position based in Sarasota, Florida.