Accounts Receivable Specialist

Responsibilities

• Execute study budgets and maintain real-time financial tracking within Clinical Conductor; verify the precision of all study-related data throughout its lifecycle.
• Collaborate with clinical teams to accurately log revenues earned by specific procedures, patient visits, outsourced services, and reimbursable line items.
• Utilize Project Management tools within Clinical Conductor to set milestones and alerts, ensuring clinic teams are prompted to complete critical financial tasks on schedule.
• Post all study revenue into Clinical Conductor with a high degree of accuracy and completeness.
• Generate and distribute invoices to Sponsors and CROs for all professional services performed within the scope of the study.
• Track payment timelines and proactively identify "at-risk" accounts showing signs of potential delinquency or slow-payment trends.
• Resolve discrepancies by communicating directly with clinical staff and Sponsors regarding collection hurdles or invoicing errors.
• Execute collection activities to ensure individual account aging aligns with the company’s Days Sales Outstanding (DSO) targets.
• Support month-end closing by performing revenue duties and detailed study reconciliations.
• Prepare and present data for monthly AR meetings with Managing Partners to highlight account statuses and trends.
• Adhere to company policies and Standard Operating Procedures (SOPs) to ensure regulatory and internal compliance.
• Perform other duties and responsibilities as assigned to support the finance team.

Qualifications

• Must have experience in high-volume, multi-site revenue billing and collections.
• Experience in accounts payable, accounts receivable, general ledger, and payroll required.
• Minimum of a Bachelor’s Degree in Accounting, Finance, Business, or a related field.
• Minimum of 1 year of hands-on accounting or finance experience.
• Experience from internships accepted.

Benefits

Your growth and well-being are our priority. Our comprehensive benefits package for full-time employees includes medical, dental, and vision options, supplemental insurance plans, 401(k) with immediate employer match, generous paid time off, and paid holidays. Most notably, we support a healthy work-life balance through a four-day work week, consisting of 10-hour shifts from Monday through Thursday. Fridays are reserved only for critical business needs or administrative tasks; otherwise, they are your chance to kick-start your weekend.