Accounts Receivable Specialist

About the role

Innovative Systems/FinScan® is a global leader in hi-tech software data management, AML compliance, and Payment Screening solutions. This role is based in Pittsburgh and involves working in a collaborative environment, performing accounts receivable functions and collections.

Responsibilities

• Full-cycle domestic and international AR, customer billing, and maintenance of accurate customer account records.
• Review of Innovative’s internal order forms (OPFs) ensuring accurate and on-time customer billings.
• Collaborate with internal teams to ensure correct invoicing.
• Recording all sales contracts in QuickBooks.
• Issuing all customer invoices, collecting amounts, and posting cash due in a timely manner.
• Monitoring aging reports and proactively resolving delinquent accounts - performing collections activities using a thoughtful but results-oriented approach.
• Researching and resolving billing discrepancies and payment issues.
• Working with and updating the account management and sales teams regarding past due invoices and collections.
• Maintaining detailed reports tracking Professional Services projects with thorough understanding of the triggers for revenue recognition and invoicing.
• Ensuring funds availability, checking cash across multiple accounts, updating cash worksheets, and transferring cash between multiple accounts (including proper currency exchanges that maximize favorable exchange rates).
• Preparing monthly documentation to meet month-end closing deadlines.
• Demonstrating exceptional attention to detail and accuracy in tracking, maintaining, and reporting on financial activity within all Company ledgers to ensure proper financial statement reconciliation between internal, lender, and customer reports/statements.
• Comprehension of the balance sheet and income statement and their respective accounts.
• Proactively investigating questionable data, report discrepancies, and providing recommendations for resolution.
• Providing proactive assistance and support to other team members.
• Working with multiple currencies and multiple general ledgers.
• Working closely with accounting staff to ensure that travel expenses that may be charged to customers are processed and invoiced in a timely manner.
• Other responsibilities as needed.

Requirements

• Undergraduate degree in accounting or equivalent.
• Highly detail-oriented with eye for precision and accuracy.
• Proven aptitude for numbers and ability to perform basic mathematical computations quickly and accurately.
• Proven ability to maintain confidentiality; highly ethical and trustworthy.
• Highly organized, self-motivated, and ability to prioritize competing priorities.
• Proven ability to work effectively - both independently and collaboratively.
• Competency in MS Office including Excel.

Skills

• QuickBooks Desktop proficiency.
• Previous experience with international currency a plus.

Benefits

Innovative offers a base salary commensurate with experience, flexibility of a hybrid schedule, paid time off, generous health insurance coverage, volunteer-service time off, charitable-gift matching program, and more. The company also provides onboarding, a supportive culture, and a chance to work with a team deeply vested in making you a success!