Accounts Receivable Specialist

Job Responsibilities

• Manage project billing by preparing invoices, tracking schedules, and ensuring compliance with contract terms and documentation.
• Monitor receivables by following up on outstanding balances and coordinating with stakeholders to resolve issues.
• Apply incoming payments accurately and maintain updated account records across financial systems.
• Prepare reporting on receivables activity and support reconciliation and close related tasks.
• Maintain detailed records and collaborate with project teams to ensure billing accuracy and timely collections.

Requirements

• 3+ years of accounts receivable experience with exposure to construction or project based environments.
• Demonstrate familiarity with contract based billing practices and compliance related documentation.
• Use accounting systems and Excel effectively to manage data reporting and reconciliation activities.
• Communicate clearly with clients, internal teams, and partners to address payment and billing matters.
• Manage multiple projects, deadlines, and priorities with strong attention to detail.

Qualifications

• Analyze receivables data and provide insights on trends, collection performance, and key metrics.
• Maintain organized documentation and support internal controls and audit readiness.
• Support process improvements by identifying efficiencies in billing, collections, and cash application workflows.
• Collaborate with finance and operations teams to enhance reporting accuracy and system processes.
• Experience with construction systems, cash automation tools, or project tracking platforms considered beneficial.