Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist is responsible for managing the company's incoming payments, ensuring timely and accurate invoicing, reconciling accounts, and resolving payment issues. This role requires strong attention to detail, excellent communication skills, and a proactive approach to collections.

Responsibilities

• Prepare and send invoices to customers in a timely manner.
• Post customer payments to the correct account by check, credit card and electronic payments.
• Make bank deposits.
• Maintain accurate A/R aging reports and track collection calls.
• Provide timely answers to customer requests and needs.
• Collaborate with the sales team to resolve invoice disputes quickly.
• Set up new customer accounts in the computer.
• Responsible for cash box and credit card reconcile reports.
• Answer phones, order office supplies, light cleaning (to include dishes, counters, and vacuum).
• Mail open, stamp with date and deliver to the correct person.
• Send out mail.
• File Bolens invoices and vendor invoices.
• Update Forms when needed (ST-101 Forms, Applications, Vendor references, ect.).
• Help with office party, make arrangements for employees when needed.
• Provide Positive Customer Experience. Service with a smile- courteous and pleasant.
• Light duties in Accounts Payable. Inputting vendor invoices, scanning and attaching packing slips.
• Ability to take over when on vacation.
• Willingness to perform other duties as assigned.

Qualifications

• Based on experience, position starting range is $42,000.00- 47,000.00 annually with possible year-end bonus.
• Full time position- typically 8am-5pm.
• 1+ years of previous Accounts Receivable or Accounting experience.
• Preferred High School Diploma or equivalent combination of education and Experience.
• Eclipse Epicor and Ariba computer experience is a plus.
• Motivated, self-starter, able to work independently.
• Basic Computer, 10key, Microsoft Word, Microsoft Excel and email.

Skills

• Strong organizational skills with high attention to detail.
• Excellent verbal, mathematical, problem solving and written communication skills.
• Ability to adapt in high stress situations, prioritize tasks efficiently and meet deadlines.
• Ability to keep sensitive information confidential.
• Actively progressing in computer skills needed for daily activity.
• Actively broadening Eclipse Epicor computer knowledge.

Benefits

• Medical benefits.
• 401K plan with up to 4% employer match.
• 2 Weeks Paid Vacation after 1 year.
• Paid Major Holidays.
• 5 Days Sick Time.
• FSA and HRA offer.

Essential Functions

• Prepare and send invoices to customers in a timely manner.
• Post customer payments to the correct account by check, credit card and electronic payments.
• Make bank deposits.
• Maintain accurate A/R aging reports and track collection calls.
• Provide timely answers to customer requests and needs.
• Collaborate with the sales team to resolve invoice disputes quickly.
• Set up new customer accounts in the computer.
• Responsible for cash box and credit card reconcile reports.
• Answer phones, order office supplies, light cleaning (to include dishes, counters, and vacuum).
• Mail open, stamp with date and deliver to the correct person.
• Send out mail.
• File Bolens invoices and vendor invoices.
• Update Forms when needed (ST-101 Forms, Applications, Vendor references, ect.).
• Help with office party, make arrangements for employees when needed.
• Provide Positive Customer Experience. Service with a smile- courteous and pleasant.
• Light duties in Accounts Payable. Inputting vendor invoices, scanning and attaching packing slips.
• Ability to take over when on vacation.
• Willingness to perform other duties as assigned.