Accounts Receivable / Invoicing Specialist

Job Description

The successful candidate will possess the following qualifications and skills:

• 6-10 years of progressively responsible experience in accounts receivable, invoicing, billing, or accounting operations, with demonstrated expertise in cash application, reconciliations, and ERP-based transaction processing.
• Advanced knowledge of Windows, Microsoft Office, ERP software (experience with Infor ERP Visual Software is a significant plus), SharePoint, and CRM systems.
• Exceptional attention to detail.
• Strong verbal and written communication skills, as well as analytical and problem-solving abilities.
• The ability to prioritize workloads effectively to meet deadlines.
• Willingness to work overtime when necessary to ensure timely completion of tasks.

Qualifications

• 6-10 years of progressively responsible experience in accounts receivable, invoicing, billing, or accounting operations, with demonstrated expertise in cash application, reconciliations, and ERP-based transaction processing.
• Advanced knowledge of Windows, Microsoft Office, ERP software (experience with Infor ERP Visual Software is a significant plus), SharePoint, and CRM systems.
• Exceptional attention to detail.
• Strong verbal and written communication skills, as well as analytical and problem-solving abilities.
• The ability to prioritize workloads effectively to meet deadlines.
• Willingness to work overtime when necessary to ensure timely completion of tasks.

Key Responsibilities

• Cash Application & Reconciliation
• Process cash receipts, including cash application in Visual software and bank deposits.
• Adjust customer deposits to ensure balances align with the general ledger.
• Invoicing & Billing
• Create and post invoices for the Exhibit and Retail groups in Infor ERP Visual.
• Email invoices to clients and submit invoices through customer portals as required.
• Manage customer invoicing timelines to support accurate and timely reporting.
• Sent client statements as requested.
• Process credit card transactions.
• Credit Review & Payment Terms
• Run D&B reports for new clients and recommend payment terms for management approval.
• Order Verification & Portal Support
• Verify that jobs for the Exhibit and Retail groups are accurately shipped and closed in the IT Enterprise system, resolving discrepancies as needed.
• Utilize the Retail portal to create repetitive orders.
• Documentation & Audit Support
• Upload purchase orders and invoices to job SharePoint sites.
• Scan, file, and organize financial and operational documents.
• Prepare and retrieve documents for audits as requested.
• Customer Support & Collections
• Assist with collections efforts as needed.
• Reporting
• Prepare and distribute weekly aging reports to management.
• Assist with cash flow reporting.

Additional Information

EWI offers a competitive salary, paid time off, and a comprehensive benefit plan.