Accounts Receivable Coordinator

About the Role

As an Accounts Receivable Coordinator at Pinchin, you'll play a critical role in managing incoming payments, ensuring timely invoicing, accurately applying receipts, and maintaining strong client relationships. Your work directly supports healthy cash flow, effective collections, and the financial stability that allows our teams to continue delivering projects that improve buildings, environments, and communities.

The Finance Department helps drive Pinchin’s success by ensuring clients are billed accurately, payments are collected efficiently, and financial information remains reliable. Through collaboration with clients, Project Managers, Billing, and Finance teams, you will resolve account issues, monitor collections, and support financial accuracy. This role offers the opportunity to make a tangible impact while developing valuable skills in accounting, problem-solving, and customer service.

Responsibilities

• Monitor client accounts for overdue payments and follow up on outstanding invoices.
• Review customer interactions through client portals, tracking payment statuses and ensuring all required documentation is maintained accurately and on time to support timely collections.
• Communicate professionally with clients to resolve billing issues and discrepancies.
• Escalate high-risk or significantly aged accounts to management as needed.
• Process and post incoming payments to customer accounts accurately and timely.
• Reconcile daily cash receipts to bank deposits.
• Investigate and resolve discrepancies such as short payments, unapplied cash or misallocations.
• Keep clear, accurate records of all communication attempts in the AR management module.
• Ensure compliance with internal controls, policies, and procedures.
• Support the accounting team with audits and other financial inquiries.
• Collaborate with the Billing department to resolve invoice issues.
• Monitor aged accounts receivable report and investigate outstanding aged balances with Project Managers for collectability.
• Act as a liaison between project teams, finance and other departments on collections.
• Other duties as assigned.

Requirements

• High school diploma required. Bachelor’s degree in accounting, finance, or a related field preferred.
• 0-3 years of related experience, preferably in collections.
• Proficiency with Microsoft Office.
• Strong writing and documentation skills.
• Ability to read technical specifications, drawings, and reports.
• Valid driver’s license with access to a reliable vehicle. Work-related travel is compensated.
• Flexibility to work outside of regular business hours, including occasional overtime, as business needs require.
• Ability to stand and stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close and distance vision, and the ability to pass a company physical.

Benefits

• Competitive salaries.
• Paid Time Off.
• Reimbursement for professional memberships.
• Environmental and community involvement opportunities.
• Comprehensive Benefits package.
• Social activities and team events.
• Corporate hotel rates.
• Mentoring and career development programs.
• Flexible work environment.

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.