Accounts Receivable Coordinator

Responsible for

• Assigned customer Accounts Receivable collections
• Reconcile accounts receivable to the general ledger
• Learn and support the Senior Accountants including preparing and filing sales and use tax returns, ensuring multi-state compliance, reconciling tax accounts, managing exemption certificates, assisting with audits, maintaining tax systems, researching taxability, and resolving tax-related issues
• Notation of all collection efforts in the current accounting system
• Backup for handling the A/R Deposits
• Prepare, post, verify, and record customer payments and transactions related to AR
• Send invoices and/or statements to customers when required
• Execute credit checks for all offices
• Manage customer setups including assisting in completing customer forms
• Backup for executing the release of lien waivers
• Determine amounts to be written off and notify the appropriate contact to write-off
• Communication with collection companies
• Identify when refunds are required and appropriately gather information for refund process
• Follow escalation policy when amounts are past due
• Access portals for certain clients to determine pay date
• Monitoring AR email inbox and resolving any issues
• Customer credit card processing
• Sending statements to salespeople/customers showing amounts due

Requirements

• Associates or Bachelor’s degree in Accounting
• At least 3 years of recent and relevant AR accounting experience
• Proficient in Microsoft Office Suite, especially Excel and accounting software programs
• Interest and exposure to tax accounting
• Knowledge of account reconciliation procedures
• Excellent customer service skills
• Professional phone etiquette
• Excellent verbal and written communication skills
• Ability to operate related office equipment, such as computers and copier
• Ability to work independently and in a fast-paced environment
• Ability to anticipate work needs and interact professionally with customers
• Excellent organizational skills and attention to detail

Compensation and Benefits

• Pay range: $56,000 - $66,000/year plus bonus based on relevant experience
• Company funded ESOP retirement plan
• 401(k) Retirement Program and Company Match
• Medical & Prescription Drug
• Dental
• Voluntary Vision
• 15 Paid Time Off days, 5 Volunteer Paid Time Off and 10 Holidays per calendar year
• FREE Short & Long-Term Disability
• FREE Basic Life/AD&D
• Voluntary Supplemental Life insurance
• Flexible Spending Accounts (Health Care and Dependent Care)
• Employee Assistance Program
• Health Advocate
• Tuition Reimbursement