Accounts Receivable Clerk

About the role

CS Contract Solutions, LLC. is a leading telecommunications vendor in the United States, specializing in long-term, project-based staffing solutions across 24 states with over 350 technicians, engineers, and construction specialists for outside and inside plant projects. At CS Contract Solutions, our mission is to empower our employees to deliver exceptional results through innovation, collaboration, and unwavering commitment to excellence as we work together to build out the nation's fiber optic networks of tomorrow. We strive to cultivate a culture that fosters creativity, integrity, and continuous learning. Our core values include Honesty and Integrity, Attitude over skills, Courage in Communication, The 3 Es: Effort, Energy, and Execution, and Keep Your Axe Sharp.

Responsibilities

• Work Order Job QC: Review technician-entered job codes and notes in PenguinData for accuracy, consistency, and completeness before billing; cross-verify against VXField; add missing notes; flag and document trigger codes (F011, F012, PD/RU) and route through approval; leave clear comments on any code/quantity changes and notify state manager and subcontractor; escalate suspicious/excessive billing.
• Invoicing (Site Tracker): Confirm VPN connection, GL string, work order number, and next invoice number; create and complete invoices in Site Tracker entering all required fields for CapEx and OpEx line items; create separate OpEx invoices for trouble tickets; verify total matches supporting sheets before submission.
• QuickBooks: Enter matching codes, quantities, and invoice numbers into QuickBooks recurring transaction templates while cross-referencing Site Tracker; confirm QuickBooks totals reconcile with Site Tracker line amounts; format and complete Messages box per state/week ending convention, then save and send to CS ownership.
• Payroll & Reconciliation Support: Support weekly summary report (Total Jobs Billed Weekly – Tech); build PivotTables to organize job code quantities by technician and date for payroll entry; forward ride-along, sick, vacation, and training timesheets to payroll; add technician amounts/market codes into PenguinData where applicable; check for and resolve kickbacks during downtime.
• Weekly Cadence: Sunday – QC Thursday, Friday, Saturday jobs from prior week (complete payroll sheet for copper at same time); Monday – QC all prior-day work, leave F012 non-QC'd if manager approval not received, add per diems; Tuesday – Complete invoicing (QuickBooks & Site Tracker/quick invoice review) by 6:00 PM EST, plus QC for previous day; Wednesday – Complete payroll by 5:00 PM EST, plus QC for previous day, check for kickbacks; Thursday – Complete reviews by 5:00 PM EST, send out reports, and QC previous day.

Requirements

Hybrid remote position with mandatory in‑office days on Monday, Tuesday, and Wednesday.

Skills

• Working familiarity with PenguinData (billing system), VXField, Site Tracker, QuickBooks, Microsoft Excel (including PivotTables).
• Understanding of internal shorthand: QC, QB, LDR, PRD, RU, CapEx/OpEx, Kickbacks, Scrub.

Qualifications

• High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.
• 1+ years of experience in billing, accounts receivable, invoicing, or payroll support