Accounts Receivable and Donor Accounting

About the role

A respected nonprofit organization is seeking an Accounts Receivable Specialist to support daily receivables operations and donor-related financial activity in a collaborative, mission-focused environment.

Key Responsibilities

• Process and post daily cash receipts and donor payments
• Download and reconcile daily banking activity and deposits
• Ensure payments are applied correctly by donor account, transaction type, and campaign year
• Maintain pledge receivable accounts and assist with collections follow-up
• Enter cash receipt activity into the accounting system
• Prepare donor statements, thank-you letters, invoices, and supporting reports
• Research and resolve billing discrepancies and payment issues
• Maintain donor and vendor records within the accounting system
• Support monthly reconciliations and provide backup documentation to accounting leadership
• Cook up with internal departments regarding donor payments and pledge activity
• Deliver professional, responsive customer service to donors, vendors, and internal staff
• Aid with additional accounting and administrative projects as needed

Ideal Background

• Accounting or accounts receivable experience in a professional office environment
• Experience handling reconciliations, billing support, payment posting, and cash applications
• Strong attention to detail and ability to prioritize multiple deadlines
• Comfortable researching discrepancies and identifying solutions independently
• Ability to maintain confidentiality and handle sensitive financial information professionally
• Strong communication and customer service skills
• Proficiency with Microsoft Excel, Outlook, and accounting software (Salesforce and Sage Intacct are a plus)
• Experience with donor databases, nonprofit accounting, or fund accounting is helpful but not required
• Associate degree in Accounting or equivalent combination of education and experience preferred

Pay

$55,000 – $65,000

Schedule

Full-time