Accounts Receivable and Accounts Payable Specialist

Responsibilities

• Enter 20 to 30 AR payments per day across two systems, MarketSharp today and Sage Intacct long term.
• Take 10+ customer payment calls per day, processing payments and managing all account questions come up.
• Create deposit invoices and complete job invoices daily.
• Reconcile all payments entered to the bank daily.
• Push 30+ accounts payable invoices per day from email into Ramp.
• Verify GL coding on every expense, confirming the coding Ramp assigns as part of both the daily workflow and the month end close.
• Process all credit card payments in Ramp and sync them to Sage Intacct.
• Participate in the month end close by ensuring all customer payments are entered, correct, and tied out, and that revenue ties out to the CRM, playing a key part in reaching the five-day close goal.
• Reconcile vendor balances every month at close.
• Verify all AR payments and customer balances at month end.
• Tie out revenue earned in the CRM and Sage Intacct.

Requirements

• Candidates must have at least 3 years of AR/AP experience.
• Congstruction industry or related field experience of 3 or more years is preferred.
• Sage Intacct experience is a plus; strong general AP/AR experience with any major accounting system is acceptable.
• Experience with AI powered AP platforms such as Ramp or Bill.com is a plus.
• Proven ability to manage high transaction volume: 20+ payments and approximately 50 total invoices per day.
• Adaptable and solution focused, comfortable learning new systems and helping move manual processes toward digital, automated workflows.
• Strong Excel skills for reconciling data across multiple systems.
• Strong attention to detail and accuracy is essential, along with experience in reconciliations and the high energy needed to handle high volume.

Logistics

• Report to Controller
• On Site in Tampa, Florida
• Compensation $65,000 - $75,000 dependent on experience

Benefits

• 401(k) with Safe Harbor Match: eligible after just 3 months, with a company match of up to 4%
• PTO starting at 10 days and scaling up to 17 days annually
• All major federal holidays observed, plus extended long weekends throughout the year
• Overtime opportunities available
• Dedicated mentorship and growth opportunities