Accounts Receivable Analyst

About the role

The Accounts Receivable Analyst supports a minimum of three markets in all aspects of accounts receivable including billing, lockbox reporting and cash application, credit card posting, ACH postings, credit adjustments, and aging review.

Responsibilities

• Daily lockbox reporting and research, posting all customer payments in Wide Orbit broken down between payments for invoices due and prepayments. Ensure mounts received per the Lockbox equal the amounts posted to Wide Orbit for the respective payment forms
• Daily credit card and ACH reporting and research, posting all customer payments in Wide Orbit broken down between payments for invoices due and prepayments. Ensure amounts received for credits cards and ACH’s equal the amounts posted to Wide Orbit for the respective payment forms
• Significant attention is required to ensure cross market payments are identified and listed separately on each market’s receipts reconciliation for Lockbox, Credit Card, and ACH
• Prior to the RBM’s distributing the aging, the AR Analyst is required to review and “clean” the aging of immaterial amounts outstanding, ensure prepayments are applied to open invoices that have billed, and ensure that between station transfers are complete to ensure proper matching of billing and payments to the proper station
• Completes broadcast and calendar month end billings, reconciles accounts receivable module preparing monthly roll forward from beginning of month balance to end of month balance based on sales, credit adjustments, and cash receipts for the month
• Processes co-op billing for stations collecting scripts, matching with invoices, and obtaining proper notarization. Ensure all co-ops are completed within 5 days of close, with a copy of the notarized invoices and scripts scanned and placed in the co-op support folder on the shared drive (by market)
• Research prior balance issues and provide detailed reconciliations of amounts paid, invoices, and credits to ensure all accounts within the aging are accurate
• Works with markets Sales Management, Account Executives, and the Traffic Department on billing issues caused by incorrect rates, improper ISCI codes, and other issues which may require credit and reissue of corrected invoices
• Performs other management requests and related duties as required

Requirements & Skills

• Degree in Accounting or Management preferred (Associates or Bachelors)
• Minimum 2 years’ experience in accounts receivable or general accounting a plus
• Strong Excel skills required
• Wide Orbit or OSi experience a plus, but not required
• Strong analytical and problem-solving skills with the ability to manage multiple projects with competing priorities
• Self-motivated with strong interpersonal skills
• Team player with exceptional oral/written communications skills
• Proactive, high attention to detail, able to operate in a fast-paced environment
• Highly customer focused