Accounts Receivable Administrator (On-Site)

Essential Duties & Responsibilities

• Serve as the main point of contact for the Low Voltage divisions receivable functions.
• This includes but is not limited to monthly billings, creating purchase orders, and collections.
• Completed in coordination with the Accounts Receivable Division Manager and Special Projects Division Administrator.
• Handle the set-up of new Job Cost projects for the Low Voltage Division ensuring accuracy, thoroughness and compliance with existing policies and procedures.
• Handle the set-up of Service Work Orders for the Low Voltage Division ensuring accuracy, thoroughness and compliance with existing policies and procedures.
• Enter all purchase orders for Low Voltage Project Managers up to $250,000.
• Responsible for specific customer setup related to Portal Work Orders/Billings/Job Setups/PO's.
• Create and submit monthly progress billings for all Low Voltage Projects per project requirements.
• Manage collections for all Low Voltage Division receivables which includes but is not limited to collection calls, and e-mails, obtaining status updates and accelerating needed lien notice filings with CFO for past due billings that remain unpaid.
• Pull project permits and request inspections as needed.
• Cover priority tasks of this division relating to accounting procedures.
• Support CFO in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution.

Qualifications

• PREFERRED EDUCATION and/or EXPERIENCE: 2- 5 years working in an accounting position, supporting management. Two-year college degree or bachelor’s degree (or equivalent electrical construction-related work experience) preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.
• Working knowledge of federal, state, and city regulations and guidelines.
• Sales Tax Experience preferred.
• Computer Skills: Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel. Must have experience with accounting software.
• Accounts receivable experience a strong plus, accounts payroll experience a plus as well.
• Ability to communicate effectively with various departments and outside vendors.

Required Attributes

• Strong attention to detail.
• Strong time management abilities.
• Compiles and analyzes data, and problem solves.
• Buils positive working relationships with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
• Demonstrates integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Demonstrates commitment to company values, goals and objectives.

Benefits

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.