Accounts Payable Technician I, II, III

About the role

This position performs the primary functions of accounts payable including annual 1099 preparation, mobile bank deposits and court reconciliation to the State's CORIS software. Secondary functions include preparing receipts and receiving incoming telephone calls related to payment on accounts.

Responsibilities

• Interact with the public and co-workers in a professional manner.
• MATCH UP ALL APPROVED PURCHASE ORDERS TO PHYSICAL OR PDF COPIES OF INVOICES.
• VERIFY RECEIPT OF GOODS AND PRINT ACCOUNTS PAYMENT CHECKS (OR ACH) EACH FRIDAY MORNING.
• ENTER INVOICE NUMBERS INTO THE SOFTWARE AND EXERCISE GOOD JUDGMENT CONCERNING INVOICES TO ENSURE PAYMENTS ARE ONLY SENT ONCE.
• SET UP ALL NEW VENDOR ACCOUNTS AND MAINTAIN A SECURE DATABASE OF VENDOR FORM W9S.
• PROCESS ANNUAL 1099 NEC AND 1099-S REPORTS.
• ENSURE THAT ALL PURCHASES APPEAR REASONABLE AND COMPLY WITH CURRENT CITY POLICY.
• WORK WITH OTHER FINANCE DEPARTMENT EMPLOYEES TO PROCESS BOTH UTILITY AND BOND REFUNDS AS NEEDED.
• PREPARE AND ENTER MONTHLY DATA FOR PURCHASE CARDS.
• WORK WITH OTHER DEPARTMENTS TO OBTAIN CORRECT CODING DATA.
• KEEP AN UPDATED LIST OF ALL STALE DATED CHECKS (ACCOUNTS PAYABLE, UTILITY REFUNDS AND BOND REFUNDS) AND MAKE DECISIONS ON ALL CHECK RER-ISSUES OR VOIDS.
• PREPARE AN ANNUAL FILE TO UPLOAD TO THE STATE OF UTAH UNCLAIMED PROPERTIES DIVISION.
• RECORD ALL PURCHASES AND ATTACH RECEIPTS FOR ALL AMAZON BUSINESS ACCOUNT PURCHASES.
• WORK WITH OTHER DEPARTMENTS TO RECORD ALL DATA CORRECTLY AND TIMELY.
• ACTS AS A BACKUP TO OTHER PART-TIME POSITIONS: RECEIVE AND APPLY CASH AND CASH EQUIVALENTS TO THE CORRECT CITY ACCOUNTS AND PREPARE A COMPUTER-GENERATED RECEIPT.
• PERFORM A DAILY RECONCILIATION OF ALL CASH RECEIPTS TO THE CASH RECEIPTS REGISTER.
• ACTS AS A BACKUP TO OTHER PART-TIME POSITIONS: ANSWER INCOMING TELEPHONE CALLS AND TRANSFER TO RESPONSIBLE PARTY IN ORDER TO PROVIDE THE CUSTOMERS WITH ACCURATE REQUESTED INFORMATION.
• PERFORM VARIOUS RECONCILIATION ASSIGNMENTS AS NEEDED.
• PERFORM OTHER RELATED DUTIES AS ASSIGNED.

  Requirements

  • Accounts Payable Technician I - High school diploma or GED.
  • Accounts Payable Technician II - Associates degree with course work in general office practices, computer systems, and administration duties.
  • Accounts Payable Technician III - All qualifications of Accounts Payable Technician II plus three (3) years' experience with Draper City or equivalent experience with Tyler ERP Pro 10 at a municipal government.

  Qualifications

  • Accounts Payable Technician I - Two (2) years of experience in bookkeeping, accounting and general office practices.
  • Accounts Payable Technician II - Three (3) years' experience related to the above or similar duties, or equivalent combination of education and experience.
  • Accounts Payable Technician III - All experience of Accounts Payable Technician II plus three (3) years' experience with Draper City or equivalent experience with Tyler ERP Pro 10 at a municipal government.

  Skills and Abilities

  • Basic computer software including Microsoft Word, Excel and Outlook.
  • Tyler SRP Pro 10 or other semi-complex software systems.
  • Internal phone systems and digital filing organizations using Microsoft Windows.
  • Attention to detail, Grammar, spelling and punctuation.

  Knowledge

  • Basic computer software including Microsoft Word, Excel and Outlook.
  • Tyler SRP Pro 10 or other semi-complex software systems.
  • Internal phone systems and digital filing organizations using Microsoft Windows.

  Physical Demands

  • Typical office setting with comfortable climate controls.
  • Tasks require a variety of physical activities such as walking, standing, stooping, bending, sitting, reaching, talking, hearing and seeing.
  • Common eye, hand, finger dexterity required for most essential functions.
  • Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking and creative problem solving.
  • Occasionally lifts or otherwise moves objects weighing up to 25 pounds.

  Working Conditions

  • Typical office setting with comfortable climate controls.
  • Tasks require a variety of physical activities such as walking, standing, stooping, bending, sitting, reaching, talking, hearing and seeing.
  • Common eye, hand, finger dexterity required for most essential functions.
  • Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking and creative problem solving.
  • Occasionally lifts or otherwise moves objects weighing up to 25 pounds.
  • Work is often performed under deadlines and time constraints.
  • May drive a motor vehicle.