Accounts Payable Technician FISCAL ACCOUNTS TECHNICIAN II

Location: 100 South Charles Street, Baltimore, Maryland 21201

About the role

This position serves as a Fiscal Accounts Technician in the Accounts Payable Unit of the Office of Administration. The role involves working with other units on proper use of agency accounting codes, processing invoices, refunds, wage payments, and expense vouchers, and monitoring the expense voucher mailbox for review and distribution.

Responsibilities

• Key invoices, refunds, and expense vouchers into FMIS (Financial Management Information System).
• Review all transactions for accuracy.
• Review and reconcile any coding inaccuracies with the Chart of Accounts and budget staff.
• Ensure that changes during the fiscal year (program year, grant year, and grant phase) are properly recorded.
• Monitor expense voucher mailbox to download incoming submissions and perform the initial audit of expense vouchers and required supporting documentation for compliance with State Travel Regulations, including checking viability of supporting receipts, approved travel documents, use of accurate funding, accuracy of mileage calculations, and validity of the vendor in the State's vendor table.
• Maintain the Agency's expense voucher databases, produce reports on demand, and create vendor maintenance requests as needed by requesting required information from employees.
• Confirm with vendors the status of accounts, invoices, and payments.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers, and reports using accounting software packages, or identifying budget trends and recommending budget realignments.

Notes:

• Candidates may substitute experience calculating and recording financial, statistical, or other numerical data on a year-for-year basis for the required education.
• Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Qualifications

Preference will be given to applicants who possess the following:

• FMIS (Financial Management Information System) experience.
• Experience auditing employee expense reimbursement submissions.
• Experience with processing accounts payable invoices.
• Experience with Google Drive and Adobe Pro.

Special Requirements

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may impact whether a candidate is offered employment.

Benefits

• Comprehensive medical and dental coverage.
• Paid time off (vacation and sick leave).
• Participation in the State pension plan.
• Supplemental retirement options.
• Membership in the Maryland State Employee Credit Union.