Accounts Payable Supervisor – Manufacturing

Position Summary

The Accounts Payable Supervisor leads the accounts payable team and daily functions for a manufacturing environment, ensuring accurate and timely processing of vendor invoices related to raw materials, inventory, freight, and plant operations. This is a hands-on role responsible for daily invoice processing and weekly check runs, while also supervising a small AP team. This position will enforce strong internal controls, supports month-end close and audits, and partner closely with the Accounting Manager, Purchasing, and Receiving to ensure compliance with company policies and accounting standards.

Key Responsibilities

• Enter daily vendor invoices and answer emails and phone calls
• Supervise and support the Accounts Payable team, including daily workflow management, training, and performance feedback
• Oversee PO-based invoice processing for raw materials, inventory, freight, utilities, rent and manufacturing services
• Ensure accurate two-way and three-way matching (PO, receiving, invoice) and resolve price, quantity, and receipt discrepancies
• Work closely with the Accounting Manager to ensure priorities are being met
• Coordinate with Purchasing, Receiving, and branch plant employees to resolve invoice issues and prevent production delays
• Reconcile the RNV/GNV Report to AP subledger and investigate variances
• Support month-end close activities, including accruals
• Support internal and external audits by providing documentation and responding to auditor inquiries
• Maintain and document AP policies, procedures, and internal controls
• Monitor and improve AP metrics such as invoice cycle time and on-time payments
• Identify and implement process improvements, automation, and standardization across both locations

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent relevant experience may be substituted for the degree
• 5+ years of accounts payable experience, including supervisory or lead responsibilities
• Manufacturing experience is required due to the complexity of three-way matching in a manufacturing environment, including purchase orders, receiving, and invoicing
• Strong experience with PO-based AP, two and three-way matching, and inventory-related accounting
• Proficiency in Microsoft Excel and other accounting systems
• Strong analytical, organizational, and problem-solving skills
• Excellent communication skills with the ability to manage up, work cross-functionally in a multi-entity/plant environment

PREFERRED QUALIFICATIONS

• Experience with JD Edwards ERP systems is highly desired
• Experience in a manufacturing or multi-entity and multi-state environment
• Prior audit support experience