Accounts Payable Supervisor

About the role

Bring your financial operations leadership to a role where accuracy, service, and operational excellence directly support a world-class academic health system. The Accounts Payable Supervisor provides essential leadership for the team responsible for keeping vendor payments accurate, timely, and aligned with strong financial controls. This is an opportunity for a hands-on Accounts Payable leader to develop employees, improve high-volume payment operations, and shape more efficient ways of working. You will collaborate across Finance, Supply Chain, Procurement, Information Technology, and operational departments while helping the organization strengthen vendor relationships and scale for continued growth.

As the Accounts Payable Supervisor, you will provide day-to-day operational and people leadership in a collaborative, service-oriented environment. You will balance workflow oversight, employee development, issue resolution, financial compliance, and process improvement while maintaining a clear focus on quality and accountability. A typical day may include leading a team huddle, reviewing invoice queues and payment schedules, resolving escalated concerns, coaching employees, examining performance metrics, or collaborating with cross-functional partners on a workflow or system enhancement.

Responsibilities

• Supervise, coach, and develop Accounts Payable team members, providing ongoing feedback, training, performance management, and professional development.
• Manage daily workloads and help the team meet productivity, quality, and service-level expectations.
• Oversee high-volume invoice processing for medical supplies, pharmaceuticals, equipment, purchased services, and other operating expenses.
• Monitor invoice matching, coding, approvals, payment activity, aging, and exception items.
• Resolve complex invoice discrepancies, payment issues, and escalated concerns from vendors and internal departments.
• Maintain compliance with accounting standards, organizational policies, purchasing requirements, delegated authority guidelines, and internal controls.
• Support month-end, quarter-end, and year-end close activities, including accruals and account reconciliations.
• Assist with internal and external audits by supporting documentation requests and strengthening audit readiness.
• Use operational data and key performance indicators to guide decisions, improve payment cycle times, and enhance vendor and internal customer service.
• Identify financial and operational risks and implement practical mitigation strategies.
• Partner with Finance, Supply Chain, Procurement, Information Technology, and operational teams on ERP, workflow, automation, and financial operations initiatives.
• Develop and maintain standard operating procedures that promote consistency, accountability, and scalable performance.
• Lead process standardization and automation efforts that create sustainable improvements as transaction volumes and organizational needs evolve.

Schedule

This full-time, exempt position generally follows standard business hours and offers hybrid flexibility based on departmental and organizational needs. Occasional schedule flexibility may be necessary during financial close periods or special projects.

Why UVA Health

At UVA Health, Accounts Payable is more than a transactional function. It is a critical operational partner that helps ensure clinical and administrative teams have the supplies, equipment, pharmaceuticals, and services needed to advance patient care, education, and research. In this role, you will join a department that values accuracy, accountability, collaboration, employee development, and continuous improvement. You will have meaningful visibility across the organization and the opportunity to influence how financial services support a complex and growing healthcare environment.

• The opportunity to contribute to a Magnet-recognized academic medical center and integrated health system.
• A visible leadership role supporting a Level I trauma center, community hospitals, and an extensive network of primary and specialty care clinics.
• Direct influence over operational efficiency, payment performance, financial controls, and service excellence.
• A supportive, approachable leadership environment focused on high standards and employee development.
• Opportunities to strengthen team engagement, build employee capabilities, and support retention.
• Cross-functional exposure to Finance, Supply Chain, Procurement, Information Technology, operational departments, vendors, and organizational leaders.
• The ability to lead improvements involving ERP systems, invoice workflow technology, automation, reporting, and performance metrics.
• Professional growth through complex problem-solving, strategic initiatives, and enterprise-wide collaboration.
• A workplace where employees are encouraged to contribute ideas, improve processes, and help shape the future of financial operations.

Location

Charlottesville offers a distinctive combination of professional opportunity, natural beauty, and quality of life. Located near the Blue Ridge Mountains, the area provides convenient access to hiking, cycling, parks, vineyards, and scenic drives, along with a vibrant local food, arts, music, and cultural scene. Its welcoming communities, educational resources, and balance of city amenities with outdoor access make Charlottesville an appealing place for professionals and families seeking a rewarding career and a fulfilling life outside of work.

Requirements

• Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
• Experience: 5+ years of relevant experience required.
• Licensure: None required.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Preferred Qualifications

• Strong knowledge of accounts payable processes, accounting principles, and internal controls.
• Experience using ERP systems and invoice workflow applications.
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and customer service skills.

Pay

The pay range for this role is $75,000.00 - $111,336.00 annually. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
• Paid Time Off, Long-term and Short-term Disability, Retirement Savings
• Health Saving Plans, and Flexible Spending Accounts
• Certification and education support
• Generous Paid Time Off