Accounts Payable Supervisor

About the role

The Accounts Payable Supervisor is responsible for overseeing the day-to-day execution of Electrolit’s accounts payable function, ensuring accurate, timely, and compliant processing of vendor transactions in a high-volume, fast-moving environment. Reporting to the Accounting Manager, the position leads a team of Accounting Assistants and collaborates closely with finance, sales operations, and logistics operations teams to resolve discrepancies, strengthen vendor relationships, and ensure continuity across the organization. This position is responsible for safeguarding the integrity of the AP ledger while optimizing payment processes and enhancing visibility into organizational spending. The role also drives standardization, enforces internal controls, and delivers actionable reporting to support cash flow discipline, operational efficiency, and scalable growth. Location: Houston, TX – HQ Office.

Responsibilities

• Maintain and reconcile the accounts payable ledger, ensuring completeness, accuracy and alignment with general ledger activity and accuracy across operating expenses
• Supervise daily accounts payable operations, including in-take of invoices, invoice coding and approval routing
• Oversee weekly payment cycles (ACH, wire, and check), ensuring accurate preparation and timely scheduling of payments, while coordinating with Treasury to execute disbursements
• Investigate, escalate, and resolve discrepancies, payment issues and audit findings related to invoices, receipts, trade reductions, chargebacks, and pricing variances in collaboration with internal and external stakeholders
• Analyze accounts payable data and produce actionable reporting (aging, cash flow impact, spend trends) to identify risks, inefficiencies, and support cost optimization opportunities
• Supervise and support month-end and year-end close processes, including accrual reviews, reconciliations, and audit coordination
• Monitor vendor activity and maintain strong relationships with business partners such as logistics providers, marketing agencies, and service vendors
• Support the Accounting Manager in enforcing standard operating procedures and internal controls to ensure accuracy and compliance
• Lead, coach and develop Accounting Assistants; manage workload distribution, performance feedback, and training to ensure team efficiency and accuracy
• Lead or support process improvement initiatives and system enhancements to scale the AP function
• Perform additional duties and project work as assigned

Skills

• Strong understanding of accounts payable processes within a high-volume environment
• Hands-on experience with SAP for AP processing, reporting, and workflow management
• Knowledge of administrative and operational spending structures (in a CPG environment, is a plus!)
• Ability to analyze financial data and identify discrepancies, trends, and process improvement opportunities
• High attention to detail with strong organizational and prioritization skills
• Effective communication and collaboration skills with internal and external stakeholders
• Proven ability to lead and supervise a team, manage competing priorities, and meet deadlines in a fast-paced environment
• Problem-solving mindset with the ability to resolve issues efficiently and proactively
• Working knowledge of internal controls, audit requirements, and compliance requirements
• Advanced Excel skills for data analysis, reconciliations and reporting