Accounts Payable Supervisor

Key Responsibilities

• Oversee the accounts payable function, ensuring timely and accurate processing of vendor invoices and payments.
• Manage the end-to-end accounts payable cycle, including invoice receipt, approval workflows, and payment processing.
• Work closely with the procurement and operations teams to verify and resolve any discrepancies in purchase orders and invoices.
• Reconcile vendor statements and resolve outstanding issues with suppliers.
• Ensure compliance with company policies and internal controls regarding payment approvals.
• Aid in the preparation of monthly AP reports, cash flow forecasts, and financial statements.
• Cross-functional Collaboration & Reporting:
  • Work closely with the finance team to ensure accurate and timely month-end and year-end close processes.
  • Provide detailed AP analysis to senior management to inform cash flow forecasting and financial planning.
  • Collaborate with internal departments, including sales and operations, to streamline processes and resolve any operational issues.
  • Aid in audits, providing necessary documentation and responding to auditor inquiries.
• Implement and maintain efficient AP processes and workflows, ensuring compliance with internal controls and best practices.

Team Leadership

• Supervise and mentor a small team of AP clerks or associates, providing guidance and ensuring performance standards are met.
• Foster a collaborative and high-performance environment within the team.
• Provide training and support to team members as needed, ensuring development and growth opportunities.

Required Qualifications

• Five or more years of progressive accounts payable or related accounting experience.
• At least one year of experience providing team leadership, work direction, training, or supervision.
• Experience working with purchase orders, three-way matching, vendor reconciliation, and payment processing.
• Working knowledge of general accounting principles and internal controls.
• Experience using an ERP or accounting system.
• Intermediate Microsoft Excel skills, including pivot tables, lookups, filtering, and data reconciliation.
• Strong organizational skills and the ability to manage competing deadlines.
• Demonstrated attention to detail and problem-solving ability.
• Strong written and verbal communication skills.

Preferred Qualifications

• Associate or bachelor’s degree in accounting, finance, business, or a related field.
• Accounts payable experience within a manufacturing, industrial, distribution, or inventory-based organization.
• Previous experience supervising or leading an Accounts Payable team.
• Experience with automated invoice workflows, electronic payments, and ERP-based purchasing systems.
• Experience supporting month-end close and financial audits.