DirectJobHub
Jobs · Accounting · Minnesota

Accounts Payable Specialist (Up To 29/hr)

Aston Carter · Minneapolis, MN · 1 mo ago
On-siteAccounting$20–$29/hrContract

About the role

The Accounts Payable Specialist plays a key role in the accounting team by accurately processing invoices, resolving discrepancies, and supporting the transition to a more automated, paperless accounts payable environment. This position focuses on invoice entry, electronic data interchange (EDI) processing, and issue resolution, while working closely with a collaborative accounts payable department. This is a Contract position based out of Minneapolis, MN and is fully onsite.

Responsibilities

  • Open incoming mail and manually enter paper invoices into the Infor Sx system, with responsibilities evolving as the organization transitions to a paperless process.
  • Print and manually enter invoices received via email into the system, with the process shifting to an integrated email inbox that will eliminate the need for printing.
  • Process EDI invoices efficiently and accurately, ensuring that electronic invoices are properly captured and recorded.
  • Research and resolve invoice issues, including purchase order costing discrepancies, payment differences, and other invoice-related concerns.
  • Perform detailed invoice resolution work, particularly during the early stages of the role when issue resolution will be a significant portion of daily responsibilities.
  • Verify that invoices match purchase orders and payment terms, and follow up on discrepancies with appropriate internal stakeholders.
  • Maintain accurate and timely records of all invoices processed, both electronic and manual.
  • Collaborate closely with the accounts payable team and broader accounting group to support smooth and efficient AP operations.
  • Contribute to the implementation and adoption of the upgraded paperless invoicing system by adapting processes and providing feedback.
  • Handle an average workload of roughly 200 invoices per week, adjusting to fluctuations in volume as needed.

Skills

  • At least 1 year of accounts payable experience, including hands-on invoice processing.
  • Practical experience with accounts payable workflows such as invoice entry, invoice processing, and purchase order matching.
  • Familiarity with EDI (Electronic Data Interchange) invoice processing.
  • Ability to work with basic Excel functions, such as simple formulas and data entry, without the need for advanced tools like pivot tables or VLOOKUP.
  • Strong attention to detail and accuracy when entering and reviewing invoice data.
  • Capability to research and resolve invoice and payment discrepancies in a structured and thorough manner.
  • High school diploma or associate degree; however, relevant experience is valued more highly than formal education.

Pay

The pay range for this position is $20.00 - $29.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

Similar jobs